Teams and organizations explained

By Suzanne O’Regan · Updated Aug 27, 2026

Research is collaborative, so you may want to use Paperpile with your colleagues. Paperpile offers a simple way to share a subscription and organize your team.

Note: “Team” refers to groups and organizations of all sizes, including research groups, companies, or whole universities. While everything explained for “Teams” generally also applies to site and enterprise subscriptions, they have additional options for billing and seat management.

Teams and billing

Settings › Team on the Members tab, listing an Owner, an Admin and an invited Member with their avatars and email addresses, a “Cancel invite” link and an “Invite new members” button.

If you want to have one subscription for multiple users, you need to create a “Team”. See Create a team.
The team “owner” gets a subscription and invites other users (“members”) to the team. See Manage users and seats in your team.
Each team member needs a “seat” on the multi-seat subscription.
Inviting a new team member will add a seat to the subscription, charged pro-rated for the remaining time of the current billing period.
The owner can manage seats and users in Settings > Billing. See Manage users and seats in your team.

Teams and collaboration

You can share libraries with your whole team. This makes it easy to set up a central literature repository for research groups and companies. To get started, create a shared library and share it with the team.
To facilitate collaboration, you can customize the name and logo of your team and configure an (optional) branded sign-up page. See Team settings.