How to format your references using the Journal of the Society of Archivists citation style

This is a short guide how to format citations and the bibliography in a manuscript for Journal of the Society of Archivists. For a complete guide how to prepare your manuscript refer to the journal's instructions to authors.

Using reference management software

Typically you don't format your citations and bibliography by hand. The easiest way is to use a reference manager:

PaperpileThe citation style is built in and you can choose it in Settings > Citation Style or Paperpile > Citation Style in Google Docs.
EndNoteDownload the output style file
Mendeley, Zotero, Papers, and othersThe style is either built in or you can download a CSL file that is supported by most references management programs.
BibTeXBibTeX syles are usually part of a LaTeX template. Check the instructions to authors if the publisher offers a LaTeX template for this journal.

Journal articles

Those examples are references to articles in scholarly journals and how they are supposed to appear in your bibliography.

Not all journals organize their published articles in volumes and issues, so these fields are optional. Some electronic journals do not provide a page range, but instead list an article identifier. In a case like this it's safe to use the article identifier instead of the page range.

A journal article with 1 author
Pearce, Joshua M. “Physics: Make Nanotechnology Research Open-Source.” Nature 491, no. 7425 (November 22, 2012): 519–21.
A journal article with 2 authors
Hogan, Benjamin M., and Brian L. Black. “Developmental Biology: Diversity in the Lymphatic Vasculature.” Nature 522, no. 7554 (June 4, 2015): 37–38.
A journal article with 3 authors
Orlitsky, Alon, Narayana P. Santhanam, and Junan Zhang. “Always Good Turing: Asymptotically Optimal Probability Estimation.” Science (New York, N.Y.) 302, no. 5644 (October 17, 2003): 427–31.
A journal article with 11 or more authors
Filippakopoulos, Panagis, Jun Qi, Sarah Picaud, Yao Shen, William B. Smith, Oleg Fedorov, Elizabeth M. Morse, et al. “Selective Inhibition of BET Bromodomains.” Nature 468, no. 7327 (December 23, 2010): 1067–73.

Books and book chapters

Here are examples of references for authored and edited books as well as book chapters.

An authored book
Mazzi, Biagio. Treasury Finance and Development Banking. Hoboken, NJ: John Wiley & Sons, Inc., 2013.
An edited book
Wartofsky, Leonard, and Douglas Van Nostrand, eds. Thyroid Cancer: A Comprehensive Guide to Clinical Management. 3rd ed. 2016. New York, NY: Springer, 2016.
A chapter in an edited book
Levy, L. Campbell, and Corey A. Siegel. “State of the Art Medical Treatment of the Adult Patient with IBD: The Mesalamine-Based Therapies.” In Inflammatory Bowel Disease: Diagnosis and Therapeutics, edited by Russell D. Cohen, 59–71. Totowa, NJ: Humana Press, 2011.

Web sites

Sometimes references to web sites should appear directly in the text rather than in the bibliography. Refer to the Instructions to authors for Journal of the Society of Archivists.

Blog post
Luntz, Stephen. “Common Swifts Stay Airborne For 10 Months Straight.” IFLScience. IFLScience, October 27, 2016.


This example shows the general structure used for government reports, technical reports, and scientific reports. If you can't locate the report number then it might be better to cite the report as a book. For reports it is usually not individual people that are credited as authors, but a governmental department or agency like "U. S. Food and Drug Administration" or "National Cancer Institute".

Government report
Government Accountability Office. “The National Direct Student Loan Program Requires More Attention by the Office of Education and Participating Institutions.” Washington, DC: U.S. Government Printing Office, June 27, 1977.

Theses and dissertations

Theses including Ph.D. dissertations, Master's theses or Bachelor theses follow the basic format outlined below.

Doctoral dissertation
Wahid, Randa. “Quality of Life of Cancer Patients Receiving Chemotherapy.” Doctoral dissertation, California State University, Long Beach, 2012.

News paper articles

Unlike scholarly journals, news papers do not usually have a volume and issue number. Instead, the full date and page number is required for a correct reference.

New York Times article
Rothenberg, Ben. “Muguruza Cruises Through a Duel of Roland Garros Champions.” New York Times, May 30, 2017.

In-text citations

References should be cited in the text

About the journal

Full journal titleJournal of the Society of Archivists
AbbreviationJ. Soc. Arch.
ISSN (print)0037-9816
ISSN (online)1465-3907
Library and Information Sciences

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