How to format your references using the Journal of the Society of Archivists citation style

This is a short guide how to format citations and the bibliography in a manuscript for Journal of the Society of Archivists. For a complete guide how to prepare your manuscript refer to the journal's instructions to authors.

Using reference management software

Typically you don't format your citations and bibliography by hand. The easiest way is to use a reference manager:

PaperpileThe citation style is built in and you can choose it in Settings > Citation Style or Paperpile > Citation Style in Google Docs.
EndNoteDownload the output style file
Mendeley, Zotero, Papers, and othersThe style is either built in or you can download a CSL file that is supported by most references management programs.
BibTeXBibTeX syles are usually part of a LaTeX template. Check the instructions to authors if the publisher offers a LaTeX template for this journal.

Journal articles

Those examples are references to articles in scholarly journals and how they are supposed to appear in your bibliography.

Not all journals organize their published articles in volumes and issues, so these fields are optional. Some electronic journals do not provide a page range, but instead list an article identifier. In a case like this it's safe to use the article identifier instead of the page range.

A journal article with 1 author
Liu, Robert C. “Sensory Systems: The Yin and Yang of Cortical Oxytocin.” Nature 520, no. 7548 (April 23, 2015): 444–45.
A journal article with 2 authors
Wang, Zaicong, and Harry Becker. “Ratios of S, Se and Te in the Silicate Earth Require a Volatile-Rich Late Veneer.” Nature 499, no. 7458 (July 18, 2013): 328–31.
A journal article with 3 authors
Chesler, Paul M., Hong Liu, and Allan Adams. “Holographic Vortex Liquids and Superfluid Turbulence.” Science (New York, N.Y.) 341, no. 6144 (July 26, 2013): 368–72.
A journal article with 11 or more authors
Lugo, J. E., R. Doti, N. Sanchez, M. B. de la Mora, J. A. del Rio, and J. Faubert. “The Bifoil Photodyne: A Photonic Crystal Oscillator.” Scientific Reports 4 (January 15, 2014): 3705.

Books and book chapters

Here are examples of references for authored and edited books as well as book chapters.

An authored book
Bahgat, Gawdat. Energy Security. Chichester, UK: John Wiley & Sons, Ltd, 2011.
An edited book
Page, Daniel. What Is Computer Science?: An Information Security Perspective. Edited by Nigel Smart. Undergraduate Topics in Computer Science. Cham: Springer International Publishing, 2014.
A chapter in an edited book
Gaggioli, Andrea, Giuseppe Riva, Luca Milani, and Elvis Mazzoni. “Conclusion Networked Flow: A Future Vision.” In Networked Flow: Towards an Understanding of Creative Networks, edited by Giuseppe Riva, Luca Milani, and Elvis Mazzoni, 101–4. SpringerBriefs in Education. Dordrecht: Springer Netherlands, 2013.

Web sites

Sometimes references to web sites should appear directly in the text rather than in the bibliography. Refer to the Instructions to authors for Journal of the Society of Archivists.

Blog post
Hale, Tom. “How To Get Into The World’s Top University: Oxford Reveals Its Interview Questions.” IFLScience. IFLScience, October 12, 2016.


This example shows the general structure used for government reports, technical reports, and scientific reports. If you can't locate the report number then it might be better to cite the report as a book. For reports it is usually not individual people that are credited as authors, but a governmental department or agency like "U. S. Food and Drug Administration" or "National Cancer Institute".

Government report
Government Accountability Office. “Gray Market Vehicle Program: Extension Warranted, but Improvements in Vehicle Identification Are Needed.” Washington, DC: U.S. Government Printing Office, January 3, 1994.

Theses and dissertations

Theses including Ph.D. dissertations, Master's theses or Bachelor theses follow the basic format outlined below.

Doctoral dissertation
Ramirez, Cinthia. “Perceived Efficacy of the O*NET Skills Search Tool among Individuals with High Functioning Autism.” Doctoral dissertation, California State University, Long Beach, 2014.

News paper articles

Unlike scholarly journals, news papers do not usually have a volume and issue number. Instead, the full date and page number is required for a correct reference.

New York Times article
Kelly, Jim. “Figuring Out Who Really Had the Last Word in the Bush White House.” New York Times, October 22, 2013.

In-text citations

References should be cited in the text

About the journal

Full journal titleJournal of the Society of Archivists
AbbreviationJ. Soc. Arch.
ISSN (print)0037-9816
ISSN (online)1465-3907
Library and Information Sciences

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