How to format your references using the Journal of the Society of Archivists citation style

This is a short guide how to format citations and the bibliography in a manuscript for Journal of the Society of Archivists. For a complete guide how to prepare your manuscript refer to the journal's instructions to authors.

Using reference management software

Typically you don't format your citations and bibliography by hand. The easiest way is to use a reference manager:

PaperpileThe citation style is built in and you can choose it in Settings > Citation Style or Paperpile > Citation Style in Google Docs.
EndNoteDownload the output style file
Mendeley, Zotero, Papers, and othersThe style is either built in or you can download a CSL file that is supported by most references management programs.
BibTeXBibTeX syles are usually part of a LaTeX template. Check the instructions to authors if the publisher offers a LaTeX template for this journal.

Journal articles

Those examples are references to articles in scholarly journals and how they are supposed to appear in your bibliography.

Not all journals organize their published articles in volumes and issues, so these fields are optional. Some electronic journals do not provide a page range, but instead list an article identifier. In a case like this it's safe to use the article identifier instead of the page range.

A journal article with 1 author
Letvin, Norman L. “Virology. Moving Forward in HIV Vaccine Development.” Science (New York, N.Y.) 326, no. 5957 (November 27, 2009): 1196–98.
A journal article with 2 authors
Smetacek, Victor, and James E. Cloern. “Oceans. On Phytoplankton Trends.” Science (New York, N.Y.) 319, no. 5868 (March 7, 2008): 1346–48.
A journal article with 3 authors
Shim, J. H., K. Haule, and G. Kotliar. “Fluctuating Valence in a Correlated Solid and the Anomalous Properties of Delta-Plutonium.” Nature 446, no. 7135 (March 29, 2007): 513–16.
A journal article with 11 or more authors
Pei, Shunping, Haijiang Zhang, Jinrong Su, and Zhongxiong Cui. “Ductile Gap between the Wenchuan and Lushan Earthquakes Revealed from the Two-Dimensional Pg Seismic Tomography.” Scientific Reports 4 (September 30, 2014): 6489.

Books and book chapters

Here are examples of references for authored and edited books as well as book chapters.

An authored book
Bonnet, Pierre. Enterprise Data Governance. Hoboken, NJ: John Wiley & Sons, Inc., 2013.
An edited book
Sansò, Fernando, and Michael G. Sideris, eds. Geoid Determination: Theory and Methods. Vol. 110. Lecture Notes in Earth System Sciences. Berlin, Heidelberg: Springer, 2013.
A chapter in an edited book
Thomas, Keir, and Jaime Sicam. “Installing Ubuntu.” In Beginning Ubuntu Linux, edited by Jaime Sicam, 43–74. Berkeley, CA: Apress, 2008.

Web sites

Sometimes references to web sites should appear directly in the text rather than in the bibliography. Refer to the Instructions to authors for Journal of the Society of Archivists.

Blog post
Davis, Josh. “M&M-Spewing Drones Employed To Tackle The Plague In Endangered Ferrets.” IFLScience. IFLScience, July 13, 2016.


This example shows the general structure used for government reports, technical reports, and scientific reports. If you can't locate the report number then it might be better to cite the report as a book. For reports it is usually not individual people that are credited as authors, but a governmental department or agency like "U. S. Food and Drug Administration" or "National Cancer Institute".

Government report
Government Accountability Office. “Technology: America’s Schools Not Designed or Equipped for 21st Century.” Washington, DC: U.S. Government Printing Office, April 4, 1995.

Theses and dissertations

Theses including Ph.D. dissertations, Master's theses or Bachelor theses follow the basic format outlined below.

Doctoral dissertation
Wright, Nicole Charmaine. “The Association between Rheumatoid Arthritis, Bone Strength, and Body Composition within the Women’s Health Initiative.” Doctoral dissertation, University of Arizona, 2010.

News paper articles

Unlike scholarly journals, news papers do not usually have a volume and issue number. Instead, the full date and page number is required for a correct reference.

New York Times article
Branch, John. “Granular Perspective on a Suitable Shore.” New York Times, August 9, 2016.

In-text citations

References should be cited in the text

About the journal

Full journal titleJournal of the Society of Archivists
AbbreviationJ. Soc. Arch.
ISSN (print)0037-9816
ISSN (online)1465-3907
Library and Information Sciences

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