How to format your references using the Journal of the Society of Archivists citation style

This is a short guide how to format citations and the bibliography in a manuscript for Journal of the Society of Archivists. For a complete guide how to prepare your manuscript refer to the journal's instructions to authors.

Using reference management software

Typically you don't format your citations and bibliography by hand. The easiest way is to use a reference manager:

PaperpileThe citation style is built in and you can choose it in Settings > Citation Style or Paperpile > Citation Style in Google Docs.
EndNoteDownload the output style file
Mendeley, Zotero, Papers, and othersThe style is either built in or you can download a CSL file that is supported by most references management programs.
BibTeXBibTeX syles are usually part of a LaTeX template. Check the instructions to authors if the publisher offers a LaTeX template for this journal.

Journal articles

Those examples are references to articles in scholarly journals and how they are supposed to appear in your bibliography.

Not all journals organize their published articles in volumes and issues, so these fields are optional. Some electronic journals do not provide a page range, but instead list an article identifier. In a case like this it's safe to use the article identifier instead of the page range.

A journal article with 1 author
Jungkind, D. “Tech.Sight. Molecular Testing for Infectious Disease.” Science (New York, N.Y.) 294, no. 5546 (November 16, 2001): 1553–55.
A journal article with 2 authors
Vigevani, Luisa, and Juan Valcárcel. “Molecular Biology. A Splicing Magic Bullet.” Science (New York, N.Y.) 345, no. 6197 (August 8, 2014): 624–25.
A journal article with 3 authors
Hsiang, Solomon M., Marshall Burke, and Edward Miguel. “Quantifying the Influence of Climate on Human Conflict.” Science (New York, N.Y.) 341, no. 6151 (September 13, 2013): 1235367.
A journal article with 11 or more authors
Scheid, Johannes F., Hugo Mouquet, Beatrix Ueberheide, Ron Diskin, Florian Klein, Thiago Y. K. Oliveira, John Pietzsch, et al. “Sequence and Structural Convergence of Broad and Potent HIV Antibodies That Mimic CD4 Binding.” Science (New York, N.Y.) 333, no. 6049 (September 16, 2011): 1633–37.

Books and book chapters

Here are examples of references for authored and edited books as well as book chapters.

An authored book
Van Der Pijl, Patrick, Lisa Kay Solomon, and Justin Lokitz. How To Design a Better Business. Hoboken, NJ: John Wiley & Sons, Inc., 2016.
An edited book
Pan, Zhigeng, Adrian David Cheok, Wolfgang Müller, and Maiga Chang, eds. Transactions on Edutainment III. Vol. 5940. Lecture Notes in Computer Science. Berlin, Heidelberg: Springer, 2009.
A chapter in an edited book
Wong, Ken C. L., Ronald Summers, Electron Kebebew, and Jianhua Yao. “Tumor Growth Prediction with Hyperelastic Biomechanical Model, Physiological Data Fusion, and Nonlinear Optimization.” In Medical Image Computing and Computer-Assisted Intervention – MICCAI 2014: 17th International Conference, Boston, MA, USA, September 14-18, 2014, Proceedings, Part II, edited by Polina Golland, Nobuhiko Hata, Christian Barillot, Joachim Hornegger, and Robert Howe, 25–32. Lecture Notes in Computer Science. Cham: Springer International Publishing, 2014.

Web sites

Sometimes references to web sites should appear directly in the text rather than in the bibliography. Refer to the Instructions to authors for Journal of the Society of Archivists.

Blog post
O`Callaghan, Jonathan. “New Super-Hubble Telescope Could Find out If We Are Alone in the Universe.” IFLScience. IFLScience, July 8, 2015.


This example shows the general structure used for government reports, technical reports, and scientific reports. If you can't locate the report number then it might be better to cite the report as a book. For reports it is usually not individual people that are credited as authors, but a governmental department or agency like "U. S. Food and Drug Administration" or "National Cancer Institute".

Government report
Government Accountability Office. “Aviation Security: Secure Flight Development and Testing Under Way, but Risks Should Be Managed as System Is Further Developed.” Washington, DC: U.S. Government Printing Office, March 28, 2005.

Theses and dissertations

Theses including Ph.D. dissertations, Master's theses or Bachelor theses follow the basic format outlined below.

Doctoral dissertation
O’Neil, Deven M. “Climate Frequencies of the Early Holocene from Foy Lake, Montana.” Doctoral dissertation, California State University, Long Beach, 2013.

News paper articles

Unlike scholarly journals, news papers do not usually have a volume and issue number. Instead, the full date and page number is required for a correct reference.

New York Times article
Brantley, Ben. “Dissecting the Pain of Fame.” New York Times, October 6, 2017.

In-text citations

References should be cited in the text

About the journal

Full journal titleJournal of the Society of Archivists
AbbreviationJ. Soc. Arch.
ISSN (print)0037-9816
ISSN (online)1465-3907
Library and Information Sciences

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