How to format your references using the Journal of the Society of Archivists citation style

This is a short guide how to format citations and the bibliography in a manuscript for Journal of the Society of Archivists. For a complete guide how to prepare your manuscript refer to the journal's instructions to authors.

Using reference management software

Typically you don't format your citations and bibliography by hand. The easiest way is to use a reference manager:

PaperpileThe citation style is built in and you can choose it in Settings > Citation Style or Paperpile > Citation Style in Google Docs.
EndNoteDownload the output style file
Mendeley, Zotero, Papers, and othersThe style is either built in or you can download a CSL file that is supported by most references management programs.
BibTeXBibTeX syles are usually part of a LaTeX template. Check the instructions to authors if the publisher offers a LaTeX template for this journal.

Journal articles

Those examples are references to articles in scholarly journals and how they are supposed to appear in your bibliography.

Not all journals organize their published articles in volumes and issues, so these fields are optional. Some electronic journals do not provide a page range, but instead list an article identifier. In a case like this it's safe to use the article identifier instead of the page range.

A journal article with 1 author
Smaglik, Paul. “Cash Incentives.” Nature 427, no. 6974 (February 5, 2004): 567.
A journal article with 2 authors
Joughin, Ian, and Slawek Tulaczyk. “Positive Mass Balance of the Ross Ice Streams, West Antarctica.” Science (New York, N.Y.) 295, no. 5554 (January 18, 2002): 476–80.
A journal article with 3 authors
Basu, Paroma, Jane Qiu, and Kendall Powell. “Making a Difference.” Nature 455, no. 7215 (October 16, 2008): 1002–3.
A journal article with 11 or more authors
Yang, Huaming, Mei Li, Liangjie Fu, Aidong Tang, and Stephen Mann. “Controlled Assembly of Sb₂S₃ Nanoparticles on Silica/Polymer Nanotubes: Insights into the Nature of Hybrid Interfaces.” Scientific Reports 3 (2013): 1336.

Books and book chapters

Here are examples of references for authored and edited books as well as book chapters.

An authored book
Mainardi, Robert L. Harnessing the Power of Continuous Auditing. Hoboken, NJ: John Wiley & Sons, Inc., 2011.
An edited book
Sinclair, Nathalie, David Pimm, and William Higginson, eds. Mathematics and the Aesthetic: New Approaches to an Ancient Affinity. CMS Books in Mathematics. New York, NY: Springer, 2007.
A chapter in an edited book
Bruno, Elena, Giuseppina Iacoviello, and Arianna Lazzini. “The Adequacy of Information Systems for Supporting the Asset Quality Review Process in Banks. Evidence from an Italian Case Study.” In Strengthening Information and Control Systems: The Synergy Between Information Technology and Accounting Models, edited by Daniela Mancini, Renata Paola Dameri, and Elisa Bonollo, 59–75. Lecture Notes in Information Systems and Organisation. Cham: Springer International Publishing, 2016.

Web sites

Sometimes references to web sites should appear directly in the text rather than in the bibliography. Refer to the Instructions to authors for Journal of the Society of Archivists.

Blog post
Carpineti, Alfredo. “Scientists Claim To Have Found 234 Alien Civilizations.” IFLScience. IFLScience, October 25, 2016.


This example shows the general structure used for government reports, technical reports, and scientific reports. If you can't locate the report number then it might be better to cite the report as a book. For reports it is usually not individual people that are credited as authors, but a governmental department or agency like "U. S. Food and Drug Administration" or "National Cancer Institute".

Government report
Government Accountability Office. “Consolidated Education Planning: State Education Agencies’ Implementation of Consolidated Planning at the Local Level.” Washington, DC: U.S. Government Printing Office, February 16, 1999.

Theses and dissertations

Theses including Ph.D. dissertations, Master's theses or Bachelor theses follow the basic format outlined below.

Doctoral dissertation
Harris, Richard. “Stone Circles and Sandplay Therapy: The Language of Symbols.” Doctoral dissertation, Pacifica Graduate Institute, 2011.

News paper articles

Unlike scholarly journals, news papers do not usually have a volume and issue number. Instead, the full date and page number is required for a correct reference.

New York Times article
Friel, Brian. “Where Will the G.O.P. Go Digging?” New York Times, November 14, 2010.

In-text citations

References should be cited in the text

About the journal

Full journal titleJournal of the Society of Archivists
AbbreviationJ. Soc. Arch.
ISSN (print)0037-9816
ISSN (online)1465-3907
Library and Information Sciences

Other styles