How to format your references using the Journal of the Society of Archivists citation style

This is a short guide how to format citations and the bibliography in a manuscript for Journal of the Society of Archivists. For a complete guide how to prepare your manuscript refer to the journal's instructions to authors.

Using reference management software

Typically you don't format your citations and bibliography by hand. The easiest way is to use a reference manager:

PaperpileThe citation style is built in and you can choose it in Settings > Citation Style or Paperpile > Citation Style in Google Docs.
EndNoteDownload the output style file
Mendeley, Zotero, Papers, and othersThe style is either built in or you can download a CSL file that is supported by most references management programs.
BibTeXBibTeX syles are usually part of a LaTeX template. Check the instructions to authors if the publisher offers a LaTeX template for this journal.

Journal articles

Those examples are references to articles in scholarly journals and how they are supposed to appear in your bibliography.

Not all journals organize their published articles in volumes and issues, so these fields are optional. Some electronic journals do not provide a page range, but instead list an article identifier. In a case like this it's safe to use the article identifier instead of the page range.

A journal article with 1 author
Smith, Caitlin. “Genomics: Big Tasks for Small Molecules.” Nature 435, no. 7044 (June 16, 2005): 991.
A journal article with 2 authors
Qaim, Matin, and David Zilberman. “Yield Effects of Genetically Modified Crops in Developing Countries.” Science (New York, N.Y.) 299, no. 5608 (February 7, 2003): 900–902.
A journal article with 3 authors
Hu, Fanghao, Wenbin Luo, and Mei Hong. “Mechanisms of Proton Conduction and Gating in Influenza M2 Proton Channels from Solid-State NMR.” Science (New York, N.Y.) 330, no. 6003 (October 22, 2010): 505–8.
A journal article with 11 or more authors
Higashi, Hideaki, Ryouhei Tsutsumi, Syuichi Muto, Toshiro Sugiyama, Takeshi Azuma, Masahiro Asaka, and Masanori Hatakeyama. “SHP-2 Tyrosine Phosphatase as an Intracellular Target of Helicobacter Pylori CagA Protein.” Science (New York, N.Y.) 295, no. 5555 (January 25, 2002): 683–86.

Books and book chapters

Here are examples of references for authored and edited books as well as book chapters.

An authored book
Fabozzi, Frank J., and Vinod Kothari. Introduction to Securitization. Hoboken, NJ: John Wiley & Sons, Inc., 2008.
An edited book
Brøndsted Nielsen, Steen, and Jean Ann Wyer, eds. Photophysics of Ionic Biochromophores. Physical Chemistry in Action. Berlin, Heidelberg: Springer, 2013.
A chapter in an edited book
Abraham, Sajimon, and Paulose Sojan Lal. “Trajectory Similarity of Network Constrained Moving Objects and Applications to Traffic Security.” In Intelligence and Security Informatics: Pacific Asia Workshop, PAISI 2010, Hyderabad, India, June 21, 2010. Proceedings, edited by Hsinchun Chen, Michael Chau, Shu-Hsing Li, Shalini Urs, Srinath Srinivasa, and G. Alan Wang, 31–43. Lecture Notes in Computer Science. Berlin, Heidelberg: Springer, 2010.

Web sites

Sometimes references to web sites should appear directly in the text rather than in the bibliography. Refer to the Instructions to authors for Journal of the Society of Archivists.

Blog post
Andrews, Robin. “New Form Of Life In Human Saliva Is A Bacterial Parasite.” IFLScience. IFLScience, June 27, 2016.


This example shows the general structure used for government reports, technical reports, and scientific reports. If you can't locate the report number then it might be better to cite the report as a book. For reports it is usually not individual people that are credited as authors, but a governmental department or agency like "U. S. Food and Drug Administration" or "National Cancer Institute".

Government report
Government Accountability Office. “Federal Research Grants: Opportunities Remain for Agencies to Streamline Administrative Requirements.” Washington, DC: U.S. Government Printing Office, June 22, 2016.

Theses and dissertations

Theses including Ph.D. dissertations, Master's theses or Bachelor theses follow the basic format outlined below.

Doctoral dissertation
Atwill, Richard Lee. “Evaluation of Water and Nitrogen Management Practices in Southern US Rice (Oryza Sativa L.) Production.” Doctoral dissertation, Mississippi State University, 2015.

News paper articles

Unlike scholarly journals, news papers do not usually have a volume and issue number. Instead, the full date and page number is required for a correct reference.

New York Times article
Musto, Michael. “Spinning a Hypnotic Beat.” New York Times, June 28, 2017.

In-text citations

References should be cited in the text

About the journal

Full journal titleJournal of the Society of Archivists
AbbreviationJ. Soc. Arch.
ISSN (print)0037-9816
ISSN (online)1465-3907
Library and Information Sciences

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