How to format your references using the Journal of the Society of Archivists citation style

This is a short guide how to format citations and the bibliography in a manuscript for Journal of the Society of Archivists. For a complete guide how to prepare your manuscript refer to the journal's instructions to authors.

Using reference management software

Typically you don't format your citations and bibliography by hand. The easiest way is to use a reference manager:

PaperpileThe citation style is built in and you can choose it in Settings > Citation Style or Paperpile > Citation Style in Google Docs.
EndNoteDownload the output style file
Mendeley, Zotero, Papers, and othersThe style is either built in or you can download a CSL file that is supported by most references management programs.
BibTeXBibTeX syles are usually part of a LaTeX template. Check the instructions to authors if the publisher offers a LaTeX template for this journal.

Journal articles

Those examples are references to articles in scholarly journals and how they are supposed to appear in your bibliography.

Not all journals organize their published articles in volumes and issues, so these fields are optional. Some electronic journals do not provide a page range, but instead list an article identifier. In a case like this it's safe to use the article identifier instead of the page range.

A journal article with 1 author
Bucksbaum, Philip H. “Chemistry. The First Femtosecond in the Life of a Chemical Reaction.” Science (New York, N.Y.) 312, no. 5772 (April 21, 2006): 373–74.
A journal article with 2 authors
Petro, James B., and David A. Relman. “Public Health. Understanding Threats to Scientific Openness.” Science (New York, N.Y.) 302, no. 5652 (December 12, 2003): 1898.
A journal article with 3 authors
Franco, Annie, Neil Malhotra, and Gabor Simonovits. “Social Science. Publication Bias in the Social Sciences: Unlocking the File Drawer.” Science (New York, N.Y.) 345, no. 6203 (September 19, 2014): 1502–5.
A journal article with 11 or more authors
Müller, R. Dietmar, Maria Sdrolias, Carmen Gaina, Bernhard Steinberger, and Christian Heine. “Long-Term Sea-Level Fluctuations Driven by Ocean Basin Dynamics.” Science (New York, N.Y.) 319, no. 5868 (March 7, 2008): 1357–62.

Books and book chapters

Here are examples of references for authored and edited books as well as book chapters.

An authored book
Matthys, Walter, and John E. Lochman. Oppositional Defiant Disorder and Conduct Disorder in Childhood. Chichester, UK: John Wiley & Sons, Ltd, 2016.
An edited book
Chakrabarti, Amlan, Neha Sharma, and Valentina Emilia Balas, eds. Advances in Computing Applications. Singapore: Springer, 2016.
A chapter in an edited book
Eakin, C. M., J. M. Lough, and S. F. Heron. “Climate Variability and Change: Monitoring Data and Evidence for Increased Coral Bleaching Stress.” In Coral Bleaching: Patterns, Processes, Causes and Consequences, edited by Madeleine J. H. van Oppen and Janice M. Lough, 41–67. Ecological Studies. Berlin, Heidelberg: Springer, 2009.

Web sites

Sometimes references to web sites should appear directly in the text rather than in the bibliography. Refer to the Instructions to authors for Journal of the Society of Archivists.

Blog post
Fang, Janet. “Why Do Snakes Have DNA For Limb Development?” IFLScience. IFLScience, October 5, 2015.


This example shows the general structure used for government reports, technical reports, and scientific reports. If you can't locate the report number then it might be better to cite the report as a book. For reports it is usually not individual people that are credited as authors, but a governmental department or agency like "U. S. Food and Drug Administration" or "National Cancer Institute".

Government report
Government Accountability Office. “Information Technology: HUD Needs to Address Significant Weaknesses in Its Cost Estimating Practices.” Washington, DC: U.S. Government Printing Office, February 7, 2017.

Theses and dissertations

Theses including Ph.D. dissertations, Master's theses or Bachelor theses follow the basic format outlined below.

Doctoral dissertation
Wiedeman, Laura D. “Acceptance Promoting and Hindering Interactions in Integrative Behavioral Couple Therapy.” Doctoral dissertation, Pepperdine University, 2012.

News paper articles

Unlike scholarly journals, news papers do not usually have a volume and issue number. Instead, the full date and page number is required for a correct reference.

New York Times article
Kelly, Michael. “THE 1992 CAMPAIGN: Hometown; Perot Isn’t Necessarily Texarkana’s Favorite Son.” New York Times, June 14, 1992.

In-text citations

References should be cited in the text

About the journal

Full journal titleJournal of the Society of Archivists
AbbreviationJ. Soc. Arch.
ISSN (print)0037-9816
ISSN (online)1465-3907
Library and Information Sciences

Other styles