How to format your references using the Journal of the Society of Archivists citation style

This is a short guide how to format citations and the bibliography in a manuscript for Journal of the Society of Archivists. For a complete guide how to prepare your manuscript refer to the journal's instructions to authors.

Using reference management software

Typically you don't format your citations and bibliography by hand. The easiest way is to use a reference manager:

Paperpile	The citation style is built in and you can choose it in Settings > Citation Style or Paperpile > Citation Style in Google Docs.
EndNote	Download the output style file
Mendeley, Zotero, Papers, and others	The style is either built in or you can download a CSL file that is supported by most references management programs.
BibTeX	BibTeX syles are usually part of a LaTeX template. Check the instructions to authors if the publisher offers a LaTeX template for this journal.

Journal articles

Those examples are references to articles in scholarly journals and how they are supposed to appear in your bibliography.

Not all journals organize their published articles in volumes and issues, so these fields are optional. Some electronic journals do not provide a page range, but instead list an article identifier. In a case like this it's safe to use the article identifier instead of the page range.

A journal article with 1 author

Smaglik, Paul. “Attractive Information.” Nature 435, no. 7041 (May 26, 2005): 529.

A journal article with 2 authors

Zimmerman, Andrew W., and Susan L. Connors. “Neuroscience. Could Autism Be Treated Prenatally?” Science (New York, N.Y.) 343, no. 6171 (February 7, 2014): 620–21.

A journal article with 3 authors

Sato, T. K., M. Overduin, and S. D. Emr. “Location, Location, Location: Membrane Targeting Directed by PX Domains.” Science (New York, N.Y.) 294, no. 5548 (November 30, 2001): 1881–85.

A journal article with 11 or more authors

Kitajima, Tomoya S., Takeshi Sakuno, Kei-Ichiro Ishiguro, Shun-Ichiro Iemura, Tohru Natsume, Shigehiro A. Kawashima, and Yoshinori Watanabe. “Shugoshin Collaborates with Protein Phosphatase 2A to Protect Cohesin.” Nature 441, no. 7089 (May 4, 2006): 46–52.

Books and book chapters

Here are examples of references for authored and edited books as well as book chapters.

An authored book

Karamalidis, Athanasios K., and David A. Dzombak. Surface Complexation Modeling. Hoboken, NJ: John Wiley & Sons, Inc., 2010.

An edited book

De Proft, Frank, and Paul Geerlings, eds. Structure, Bonding and Reactivity of Heterocyclic Compounds. Vol. 38. Topics in Heterocyclic Chemistry. Berlin, Heidelberg: Springer, 2014.

A chapter in an edited book

Reineke, Jan, and Reinhard Wilhelm. “Static Timing Analysis – What Is Special?” In Semantics, Logics, and Calculi: Essays Dedicated to Hanne Riis Nielson and Flemming Nielson on the Occasion of Their 60th Birthdays, edited by Christian W. Probst, Chris Hankin, and René Rydhof Hansen, 74–87. Lecture Notes in Computer Science. Cham: Springer International Publishing, 2016.

Web sites

Sometimes references to web sites should appear directly in the text rather than in the bibliography. Refer to the Instructions to authors for Journal of the Society of Archivists.

Blog post

Fang, Janet. “Why Are Almost All Supercentenarians Women?” IFLScience. IFLScience, June 8, 2015.

Reports

This example shows the general structure used for government reports, technical reports, and scientific reports. If you can't locate the report number then it might be better to cite the report as a book. For reports it is usually not individual people that are credited as authors, but a governmental department or agency like "U. S. Food and Drug Administration" or "National Cancer Institute".

Government report

Government Accountability Office. “Digests of Unpublished Decisions of the Comptroller General of the United States, Vol. II, No. 12.” Washington, DC: U.S. Government Printing Office, September 1, 1986.

Theses and dissertations

Theses including Ph.D. dissertations, Master's theses or Bachelor theses follow the basic format outlined below.

Doctoral dissertation

Bennett, Roberta J. “Exploring the Effects of Parasocial Connection on Relaxation Exercise Persistence in Women.” Doctoral dissertation, Capella University, 2016.

News paper articles

Unlike scholarly journals, news papers do not usually have a volume and issue number. Instead, the full date and page number is required for a correct reference.

New York Times article

Hirsch, George A. “Building Their Sport Stride By Stride.” New York Times, October 29, 2013.

In-text citations

References should be cited in the text

About the journal

Full journal title	Journal of the Society of Archivists
Abbreviation	J. Soc. Arch.
ISSN (print)	0037-9816
ISSN (online)	1465-3907
Scope	History Library and Information Sciences