How to format your references using the Archives and Manuscripts citation style

This is a short guide how to format citations and the bibliography in a manuscript for Archives and Manuscripts. For a complete guide how to prepare your manuscript refer to the journal's instructions to authors.

Using reference management software

Typically you don't format your citations and bibliography by hand. The easiest way is to use a reference manager:

PaperpileThe citation style is built in and you can choose it in Settings > Citation Style or Paperpile > Citation Style in Google Docs.
EndNoteFind the style here: output styles overview
Mendeley, Zotero, Papers, and othersThe style is either built in or you can download a CSL file that is supported by most references management programs.
BibTeXBibTeX syles are usually part of a LaTeX template. Check the instructions to authors if the publisher offers a LaTeX template for this journal.

Journal articles

Those examples are references to articles in scholarly journals and how they are supposed to appear in your bibliography.

Not all journals organize their published articles in volumes and issues, so these fields are optional. Some electronic journals do not provide a page range, but instead list an article identifier. In a case like this it's safe to use the article identifier instead of the page range.

A journal article with 1 author
Atran, S 2003, ‘Genesis of suicide terrorism’, Science (New York, N.Y.), vol. 299, no. 5612, pp. 1534–1539.
A journal article with 2 authors
Marcus, DM & Grollman, AP 2006, ‘Science and government. Review for NCCAM is overdue’, Science (New York, N.Y.), vol. 313, no. 5785, pp. 301–302.
A journal article with 3 authors
Rowe, T, McBride, EF & Sereno, PC 2001, ‘Dinosaur with a heart of stone’, Science (New York, N.Y.), vol. 291, no. 5505, p. 783.
A journal article with 99 or more authors
Unnithan, VV, Unc, A, Joe, V & Smith, GB 2014, ‘Short RNA indicator sequences are not completely degraded by autoclaving’, Scientific reports, vol. 4, p. 4070.

Books and book chapters

Here are examples of references for authored and edited books as well as book chapters.

An authored book
Kondoz, AM 2006, Digital Speech, John Wiley & Sons, Ltd, Chichester, UK.
An edited book
Magedanz, T, Karmouch, A, Pierre, S & Venieris, I (eds) 2005, Mobility Aware Technologies and Applications: Second International Workshop, MATA 2005, Montreal, Canada, October 17-19, 2005. Proceedings, vol. 3744, Lecture Notes in Computer Science, Springer, Berlin, Heidelberg.
A chapter in an edited book
Ahmadi, N, Bertrand, B & Glaszmann, J-C 2013, ‘Rethinking Plant Breeding’, in Étienne Hainzelin (ed.), Cultivating Biodiversity to Transform Agriculture, Springer Netherlands, Dordrecht, pp. 91–140.

Web sites

Sometimes references to web sites should appear directly in the text rather than in the bibliography. Refer to the Instructions to authors for Archives and Manuscripts.

Blog post
Andrew, E 2014, Human Poop-Powered Bus Hits UK Roads, IFLScience, IFLScience, viewed 30 October 2018, <>.


This example shows the general structure used for government reports, technical reports, and scientific reports. If you can't locate the report number then it might be better to cite the report as a book. For reports it is usually not individual people that are credited as authors, but a governmental department or agency like "U. S. Food and Drug Administration" or "National Cancer Institute".

Government report
Government Accountability Office 1991, Tax System Modernization: Further Testing of IRS’ Automated Taxpayer Service Systems Is Needed, IMTEC-91-42, 20 June, U.S. Government Printing Office, Washington, DC.

Theses and dissertations

Theses including Ph.D. dissertations, Master's theses or Bachelor theses follow the basic format outlined below.

Doctoral dissertation
Magner, KA 2010, ‘Evaluation of admissions criteria and practices with regards to successful online learning styles and characteristics’, Doctoral dissertation, Pepperdine University, Malibu, CA.

News paper articles

Unlike scholarly journals, news papers do not usually have a volume and issue number. Instead, the full date and page number is required for a correct reference.

New York Times article
Mueller, B & Palmer, E 2015, ‘Suspect in Pregnant Woman’s Death Left Cryptic Trail’, New York Times, 22 November, p. A24.

In-text citations

References should be cited in the text

About the journal

Full journal titleArchives and Manuscripts
ISSN (print)0157-6895
ISSN (online)2164-6058

Other styles