How to format your references using the Archives and Manuscripts citation style

This is a short guide how to format citations and the bibliography in a manuscript for Archives and Manuscripts. For a complete guide how to prepare your manuscript refer to the journal's instructions to authors.

Using reference management software

Typically you don't format your citations and bibliography by hand. The easiest way is to use a reference manager:

PaperpileThe citation style is built in and you can choose it in Settings > Citation Style or Paperpile > Citation Style in Google Docs.
EndNoteFind the style here: output styles overview
Mendeley, Zotero, Papers, and othersThe style is either built in or you can download a CSL file that is supported by most references management programs.
BibTeXBibTeX syles are usually part of a LaTeX template. Check the instructions to authors if the publisher offers a LaTeX template for this journal.

Journal articles

Those examples are references to articles in scholarly journals and how they are supposed to appear in your bibliography.

Not all journals organize their published articles in volumes and issues, so these fields are optional. Some electronic journals do not provide a page range, but instead list an article identifier. In a case like this it's safe to use the article identifier instead of the page range.

A journal article with 1 author
Van Langenhove, L 2012, ‘Global issues: Make social sciences relevant’, Nature, vol. 484, no. 7395, p. 442.
A journal article with 2 authors
Debenedetti, PG & Sarupria, S 2009, ‘Chemistry. Hydrate molecular ballet’, Science (New York, N.Y.), vol. 326, no. 5956, pp. 1070–1071.
A journal article with 3 authors
Hua, W, Chung, J & Gelles, J 2002, ‘Distinguishing inchworm and hand-over-hand processive kinesin movement by neck rotation measurements’, Science (New York, N.Y.), vol. 295, no. 5556, pp. 844–848.
A journal article with 99 or more authors
Du, J, Cheng, F, Wang, S, Zhang, T & Chen, J 2014, ‘M(salen)-derived nitrogen-doped M/C (M = Fe, Co, Ni) porous nanocomposites for electrocatalytic oxygen reduction’, Scientific reports, vol. 4, p. 4386.

Books and book chapters

Here are examples of references for authored and edited books as well as book chapters.

An authored book
Howe, TR 2011, Marriages & Families in the 21st Century, Wiley-Blackwell, Oxford, UK.
An edited book
Lenarz, T & Wriggers, P (eds) 2015, Biomedical Technology, vol. 74, Lecture Notes in Applied and Computational Mechanics, Springer International Publishing, Cham.
A chapter in an edited book
Andresen, E 2016, ‘Compensation for Human Rights Violations in Estonia’, in Ewa Bagińska (ed.), Damages for Violations of Human Rights: A Comparative Study of Domestic Legal Systems, Ius Comparatum - Global Studies in Comparative Law, Springer International Publishing, Cham, pp. 43–67.

Web sites

Sometimes references to web sites should appear directly in the text rather than in the bibliography. Refer to the Instructions to authors for Archives and Manuscripts.

Blog post
O`Callaghan, J 2016, New Dark Spot Seen On Neptune For The First Time This Century, IFLScience, IFLScience, viewed 30 October 2018, <>.


This example shows the general structure used for government reports, technical reports, and scientific reports. If you can't locate the report number then it might be better to cite the report as a book. For reports it is usually not individual people that are credited as authors, but a governmental department or agency like "U. S. Food and Drug Administration" or "National Cancer Institute".

Government report
Government Accountability Office 2005, Information Technology: Management Improvements Needed on Immigration and Customs Enforcement’s Infrastructure Modernization Program, GAO-05-805, 7 September, U.S. Government Printing Office, Washington, DC.

Theses and dissertations

Theses including Ph.D. dissertations, Master's theses or Bachelor theses follow the basic format outlined below.

Doctoral dissertation
Hernandez, L 2009, ‘A culturally sensitive mentorship program for foster youth: A grant proposal’, Doctoral dissertation, California State University, Long Beach, Long Beach, CA.

News paper articles

Unlike scholarly journals, news papers do not usually have a volume and issue number. Instead, the full date and page number is required for a correct reference.

New York Times article
Swanson, A 2017, ‘Internal Discord Hinders Trump’s Trade Agenda’, New York Times, 20 October, p. A12.

In-text citations

References should be cited in the text

About the journal

Full journal titleArchives and Manuscripts
ISSN (print)0157-6895
ISSN (online)2164-6058

Other styles