How to format your references using the Archival Science citation style

This is a short guide how to format citations and the bibliography in a manuscript for Archival Science. For a complete guide how to prepare your manuscript refer to the journal's instructions to authors.

Using reference management software

Typically you don't format your citations and bibliography by hand. The easiest way is to use a reference manager:

PaperpileThe citation style is built in and you can choose it in Settings > Citation Style or Paperpile > Citation Style in Google Docs.
EndNoteFind the style here: output styles overview
Mendeley, Zotero, Papers, and othersThe style is either built in or you can download a CSL file that is supported by most references management programs.
BibTeXBibTeX syles are usually part of a LaTeX template. Check the instructions to authors if the publisher offers a LaTeX template for this journal.

Journal articles

Those examples are references to articles in scholarly journals and how they are supposed to appear in your bibliography.

Not all journals organize their published articles in volumes and issues, so these fields are optional. Some electronic journals do not provide a page range, but instead list an article identifier. In a case like this it's safe to use the article identifier instead of the page range.

A journal article with 1 author
Rakic P (2004) Neuroscience. Genetic control of cortical convolutions. Science 303:1983–1984
A journal article with 2 authors
Takagi H, Hwang HY (2010) An emergent change of phase for electronics. Science 327:1601–1602
A journal article with 3 authors
Akbarzadeh A, Qiu C-W, Danner AJ (2013) Exploiting design freedom in biaxial dielectrics to enable spatially overlapping optical instruments. Sci Rep 3:2055
A journal article with 5 or more authors
Mumby PJ, Chisholm JR, Clark CD, et al (2001) Spectrographic imaging. A bird’s-eye view of the health of coral reefs. Nature 413:36

Books and book chapters

Here are examples of references for authored and edited books as well as book chapters.

An authored book
Zadora G, Martyna A, Ramos D, Aitken C (2013) Statistical Analysis in Forensic Science. John Wiley & Sons Ltd, Chichester, UK
An edited book
Rice M, Shenoi S (eds) (2016) Critical Infrastructure Protection X: 10th IFIP WG 11.10 International Conference, ICCIP 2016, Arlington, VA, USA, March 14-16, 2016, Revised Selected Papers. Springer International Publishing, Cham
A chapter in an edited book
Bouleau N, Denis L (2015) The Lent Particle Formula. In: Denis L (ed) Dirichlet Forms Methods for Poisson Point Measures and Lévy Processes: With Emphasis on the Creation-Annihilation Techniques. Springer International Publishing, Cham, pp 83–105

Web sites

Sometimes references to web sites should appear directly in the text rather than in the bibliography. Refer to the Instructions to authors for Archival Science.

Blog post
Hale T (2016) This Is What An Ancient Egyptian Woman Looked LIke. In: IFLScience. Accessed 30 Oct 2018


This example shows the general structure used for government reports, technical reports, and scientific reports. If you can't locate the report number then it might be better to cite the report as a book. For reports it is usually not individual people that are credited as authors, but a governmental department or agency like "U. S. Food and Drug Administration" or "National Cancer Institute".

Government report
Government Accountability Office (1991) Student Loans: Characteristics of Defaulted Borrowers in the Stafford Student Loan Program. U.S. Government Printing Office, Washington, DC

Theses and dissertations

Theses including Ph.D. dissertations, Master's theses or Bachelor theses follow the basic format outlined below.

Doctoral dissertation
Lupian S (2012) Educating the Latino community on the relationship between obesity and psychosocial well being. Doctoral dissertation, California State University, Long Beach

News paper articles

Unlike scholarly journals, news papers do not usually have a volume and issue number. Instead, the full date and page number is required for a correct reference.

New York Times article
Tackett M (2017) Winning? Political Bellwether Grows Tired Waiting for Trump to Deliver. New York Times A16

In-text citations

References should be cited in the text by name and year in parentheses:

This sentence cites one reference (Rakic 2004).
This sentence cites two references (Rakic 2004; Takagi and Hwang 2010).

Here are examples of in-text citations with multiple authors:

  • Two authors: (Takagi and Hwang 2010)
  • Three or more authors: (Mumby et al. 2001)

About the journal

Full journal titleArchival Science
AbbreviationArch. Sci.
ISSN (print)1389-0166
ISSN (online)1573-7519
Library and Information Sciences

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