How to format your references using the Archival Science citation style

This is a short guide how to format citations and the bibliography in a manuscript for Archival Science. For a complete guide how to prepare your manuscript refer to the journal's instructions to authors.

Using reference management software

Typically you don't format your citations and bibliography by hand. The easiest way is to use a reference manager:

PaperpileThe citation style is built in and you can choose it in Settings > Citation Style or Paperpile > Citation Style in Google Docs.
EndNoteFind the style here: output styles overview
Mendeley, Zotero, Papers, and othersThe style is either built in or you can download a CSL file that is supported by most references management programs.
BibTeXBibTeX syles are usually part of a LaTeX template. Check the instructions to authors if the publisher offers a LaTeX template for this journal.

Journal articles

Those examples are references to articles in scholarly journals and how they are supposed to appear in your bibliography.

Not all journals organize their published articles in volumes and issues, so these fields are optional. Some electronic journals do not provide a page range, but instead list an article identifier. In a case like this it's safe to use the article identifier instead of the page range.

A journal article with 1 author
Crabtree RH (2002) Chemistry. A new oxidation state for Pd? Science 295:288–289
A journal article with 2 authors
Wood SF, Mador JK (2013) Science and regulation. Uncapping conflict of interest? Science 340:1172–1173
A journal article with 3 authors
Zhang Z, Huang X, Lu H (2014) Association between red blood cell transfusion and bronchopulmonary dysplasia in preterm infants. Sci Rep 4:4340
A journal article with 5 or more authors
Baughman JM, Perocchi F, Girgis HS, et al (2011) Integrative genomics identifies MCU as an essential component of the mitochondrial calcium uniporter. Nature 476:341–345

Books and book chapters

Here are examples of references for authored and edited books as well as book chapters.

An authored book
Nógrádi M (2007) Stereoselective Synthesis. Wiley-VCH Verlag GmbH, Weinheim, Germany
An edited book
Silhavy R, Senkerik R, Oplatkova ZK, et al (eds) (2015) Artificial Intelligence Perspectives and Applications: Proceedings of the 4th Computer Science On-line Conference 2015 (CSOC2015), Vol 1: Artificial Intelligence Perspectives and Applications. Springer International Publishing, Cham
A chapter in an edited book
Rigamonti G (2011) Bertrand Russell. In: Bartocci C, Betti R, Guerraggio A, Lucchetti R (eds) Mathematical Lives: Protagonists of the Twentieth Century From Hilbert to Wiles. Springer, Berlin, Heidelberg, pp 27–35

Web sites

Sometimes references to web sites should appear directly in the text rather than in the bibliography. Refer to the Instructions to authors for Archival Science.

Blog post
Carpineti A (2016) The Myths And Facts Of HIV And AIDS. In: IFLScience. Accessed 30 Oct 2018


This example shows the general structure used for government reports, technical reports, and scientific reports. If you can't locate the report number then it might be better to cite the report as a book. For reports it is usually not individual people that are credited as authors, but a governmental department or agency like "U. S. Food and Drug Administration" or "National Cancer Institute".

Government report
Government Accountability Office (2014) Information Technology: SSA Needs to Address Limitations in Management Controls and Human Capital Planning to Support Modernization Efforts. U.S. Government Printing Office, Washington, DC

Theses and dissertations

Theses including Ph.D. dissertations, Master's theses or Bachelor theses follow the basic format outlined below.

Doctoral dissertation
Emerson JD (2001) The Jambalaya That is My Brain. Doctoral dissertation, University of Cincinnati

News paper articles

Unlike scholarly journals, news papers do not usually have a volume and issue number. Instead, the full date and page number is required for a correct reference.

New York Times article
Winerip M, Schwirtz M (2015) Even as Many Eyes Watch, Brutality at Rikers Persists. New York Times A1

In-text citations

References should be cited in the text by name and year in parentheses:

This sentence cites one reference (Crabtree 2002).
This sentence cites two references (Crabtree 2002; Wood and Mador 2013).

Here are examples of in-text citations with multiple authors:

  • Two authors: (Wood and Mador 2013)
  • Three or more authors: (Baughman et al. 2011)

About the journal

Full journal titleArchival Science
AbbreviationArch. Sci.
ISSN (print)1389-0166
ISSN (online)1573-7519
Library and Information Sciences

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