How to format your references using the Archival Science citation style

This is a short guide how to format citations and the bibliography in a manuscript for Archival Science. For a complete guide how to prepare your manuscript refer to the journal's instructions to authors.

Using reference management software

Typically you don't format your citations and bibliography by hand. The easiest way is to use a reference manager:

PaperpileThe citation style is built in and you can choose it in Settings > Citation Style or Paperpile > Citation Style in Google Docs.
EndNoteFind the style here: output styles overview
Mendeley, Zotero, Papers, and othersThe style is either built in or you can download a CSL file that is supported by most references management programs.
BibTeXBibTeX syles are usually part of a LaTeX template. Check the instructions to authors if the publisher offers a LaTeX template for this journal.

Journal articles

Those examples are references to articles in scholarly journals and how they are supposed to appear in your bibliography.

Not all journals organize their published articles in volumes and issues, so these fields are optional. Some electronic journals do not provide a page range, but instead list an article identifier. In a case like this it's safe to use the article identifier instead of the page range.

A journal article with 1 author
Feldstein SB (2011) Atmospheric science. Subtropical rainfall and the Antarctic ozone hole. Science 332:925–926
A journal article with 2 authors
Matsukevich DN, Kuzmich A (2004) Quantum state transfer between matter and light. Science 306:663–666
A journal article with 3 authors
Viswanathan SR, Daley GQ, Gregory RI (2008) Selective blockade of microRNA processing by Lin28. Science 320:97–100
A journal article with 5 or more authors
Bradley KA, Mogridge J, Mourez M, et al (2001) Identification of the cellular receptor for anthrax toxin. Nature 414:225–229

Books and book chapters

Here are examples of references for authored and edited books as well as book chapters.

An authored book
Minoli D (2005) Nanotechnology Applications to Telecommunications and Networking. John Wiley & Sons, Inc., Hoboken, NJ
An edited book
Hurst JL, Beynon RJ, Roberts SC, Wyatt TD (eds) (2008) Chemical Signals in Vertebrates 11. Springer, New York, NY
A chapter in an edited book
Tsao Y-S, Merchant AA, Meyer A, et al (2010) Integrated Pathway Analysis of Genome-Wide Expression Changes Associated with Serum-Free Suspension Adaptation of an Antibody-Producing Chinese Hamster Ovary (CHO) Cell Line. In: Kamihira M, Katakura Y, Ito A (eds) Animal Cell Technology: Basic & Applied Aspects: Proceedings of the 21st Annual and International Meeting of the Japanese Association for Animal Cell Technology (JAACT), Fukuoka, Japan, November 24-27, 2008. Springer Netherlands, Dordrecht, pp 27–32

Web sites

Sometimes references to web sites should appear directly in the text rather than in the bibliography. Refer to the Instructions to authors for Archival Science.

Blog post
Andrew E (2016) How To Get Off The Couch And Into Exercise. In: IFLScience. Accessed 30 Oct 2018


This example shows the general structure used for government reports, technical reports, and scientific reports. If you can't locate the report number then it might be better to cite the report as a book. For reports it is usually not individual people that are credited as authors, but a governmental department or agency like "U. S. Food and Drug Administration" or "National Cancer Institute".

Government report
Government Accountability Office (2004) Low-Income and Minority Serving Institutions: Department of Education Could Improve Its Monitoring and Assistance. U.S. Government Printing Office, Washington, DC

Theses and dissertations

Theses including Ph.D. dissertations, Master's theses or Bachelor theses follow the basic format outlined below.

Doctoral dissertation
Kim S (2004) Characterization of Ribosomal S6 Protein Phosphorylation and Posssible Control of Ribosome Biogenesis in Arabidopsis Cell Culture. Doctoral dissertation, Ohio State University

News paper articles

Unlike scholarly journals, news papers do not usually have a volume and issue number. Instead, the full date and page number is required for a correct reference.

New York Times article
Shpigel B (2016) Jets Look to Restore a Lost Connection. New York Times SP2

In-text citations

References should be cited in the text by name and year in parentheses:

This sentence cites one reference (Feldstein 2011).
This sentence cites two references (Matsukevich and Kuzmich 2004; Feldstein 2011).

Here are examples of in-text citations with multiple authors:

  • Two authors: (Matsukevich and Kuzmich 2004)
  • Three or more authors: (Bradley et al. 2001)

About the journal

Full journal titleArchival Science
AbbreviationArch. Sci.
ISSN (print)1389-0166
ISSN (online)1573-7519
Library and Information Sciences

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