How to format your references using the Archival Science citation style

This is a short guide how to format citations and the bibliography in a manuscript for Archival Science. For a complete guide how to prepare your manuscript refer to the journal's instructions to authors.

Using reference management software

Typically you don't format your citations and bibliography by hand. The easiest way is to use a reference manager:

PaperpileThe citation style is built in and you can choose it in Settings > Citation Style or Paperpile > Citation Style in Google Docs.
EndNoteFind the style here: output styles overview
Mendeley, Zotero, Papers, and othersThe style is either built in or you can download a CSL file that is supported by most references management programs.
BibTeXBibTeX syles are usually part of a LaTeX template. Check the instructions to authors if the publisher offers a LaTeX template for this journal.

Journal articles

Those examples are references to articles in scholarly journals and how they are supposed to appear in your bibliography.

Not all journals organize their published articles in volumes and issues, so these fields are optional. Some electronic journals do not provide a page range, but instead list an article identifier. In a case like this it's safe to use the article identifier instead of the page range.

A journal article with 1 author
Suresh S (2012) Research funding: Global challenges need global solutions. Nature 490:337–338
A journal article with 2 authors
Jallepalli PV, Pellman D (2007) Cell biology. Aneuploidy in the balance. Science 317:904–905
A journal article with 3 authors
Verbeeck J, Tian H, Schattschneider P (2010) Production and application of electron vortex beams. Nature 467:301–304
A journal article with 5 or more authors
Cui H, Pashuck ET, Velichko YS, et al (2010) Spontaneous and x-ray-triggered crystallization at long range in self-assembling filament networks. Science 327:555–559

Books and book chapters

Here are examples of references for authored and edited books as well as book chapters.

An authored book
Southard TE, Marshall SD, Bonner LL (2015) Orthodontics in the Vertical Dimension. John Wiley & Sons, Inc, Hoboken, NJ
An edited book
Kole C (ed) (2006) Cereals and Millets. Springer, Berlin, Heidelberg
A chapter in an edited book
Rischpater R, Zucker D (2010) Beginning Qt Development. In: Zucker D (ed) Beginning Nokia Apps Development: Qt and HTML5 for Symbian and MeeGo. Apress, Berkeley, CA, pp 59–86

Web sites

Sometimes references to web sites should appear directly in the text rather than in the bibliography. Refer to the Instructions to authors for Archival Science.

Blog post
Andrews R (2016) Pokémon GO’s Augmented Reality Has Made The World Are Far Weirder Place. In: IFLScience. Accessed 30 Oct 2018


This example shows the general structure used for government reports, technical reports, and scientific reports. If you can't locate the report number then it might be better to cite the report as a book. For reports it is usually not individual people that are credited as authors, but a governmental department or agency like "U. S. Food and Drug Administration" or "National Cancer Institute".

Government report
Government Accountability Office (2001) Pipeline Safety: Progress Made, but Significant Requirements and Recommendations Not Yet Complete. U.S. Government Printing Office, Washington, DC

Theses and dissertations

Theses including Ph.D. dissertations, Master's theses or Bachelor theses follow the basic format outlined below.

Doctoral dissertation
Baxter JM (2010) Enantioselective Mannich-type Reactions Promoted by Strained Silane Lewis Acids: Selective Generation of Two Contiguous Stereocenters and Entry into a Novel Class of Pyrrolidines. Doctoral dissertation, Columbia University

News paper articles

Unlike scholarly journals, news papers do not usually have a volume and issue number. Instead, the full date and page number is required for a correct reference.

New York Times article
Sbarbaro JA (2017) Standard Morning Fare, on the Go. New York Times A16

In-text citations

References should be cited in the text by name and year in parentheses:

This sentence cites one reference (Suresh 2012).
This sentence cites two references (Jallepalli and Pellman 2007; Suresh 2012).

Here are examples of in-text citations with multiple authors:

  • Two authors: (Jallepalli and Pellman 2007)
  • Three or more authors: (Cui et al. 2010)

About the journal

Full journal titleArchival Science
AbbreviationArch. Sci.
ISSN (print)1389-0166
ISSN (online)1573-7519
Library and Information Sciences

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