How to format your references using the Archival Science citation style

This is a short guide how to format citations and the bibliography in a manuscript for Archival Science. For a complete guide how to prepare your manuscript refer to the journal's instructions to authors.

Using reference management software

Typically you don't format your citations and bibliography by hand. The easiest way is to use a reference manager:

PaperpileThe citation style is built in and you can choose it in Settings > Citation Style or Paperpile > Citation Style in Google Docs.
EndNoteFind the style here: output styles overview
Mendeley, Zotero, Papers, and othersThe style is either built in or you can download a CSL file that is supported by most references management programs.
BibTeXBibTeX syles are usually part of a LaTeX template. Check the instructions to authors if the publisher offers a LaTeX template for this journal.

Journal articles

Those examples are references to articles in scholarly journals and how they are supposed to appear in your bibliography.

Not all journals organize their published articles in volumes and issues, so these fields are optional. Some electronic journals do not provide a page range, but instead list an article identifier. In a case like this it's safe to use the article identifier instead of the page range.

A journal article with 1 author
Schübeler D (2015) Function and information content of DNA methylation. Nature 517:321–326
A journal article with 2 authors
Berkovits BD, Mayr C (2015) Alternative 3’ UTRs act as scaffolds to regulate membrane protein localization. Nature 522:363–367
A journal article with 3 authors
Yamada Y, Kawabe T, Miyazaki M (2013) Pattern randomness aftereffect. Sci Rep 3:2906
A journal article with 5 or more authors
Xin H, Liu D, Wan M, et al (2007) TPP1 is a homologue of ciliate TEBP-beta and interacts with POT1 to recruit telomerase. Nature 445:559–562

Books and book chapters

Here are examples of references for authored and edited books as well as book chapters.

An authored book
Eicker U (2005) Solar Technologies for Buildings. John Wiley & Sons, Ltd, Chichester, UK
An edited book
Zhang A (2016) Security-Aware Device-to-Device Communications Underlaying Cellular Networks. Springer International Publishing, Cham
A chapter in an edited book
Arbia G, Espa G, Quah D (2009) A class of spatial econometric methods in the empirical analysis of clusters of firms in the space. In: Arbia G, Baltagi BH (eds) Spatial Econometrics: Methods and Applications. Physica-Verlag HD, Heidelberg, pp 81–103

Web sites

Sometimes references to web sites should appear directly in the text rather than in the bibliography. Refer to the Instructions to authors for Archival Science.

Blog post
Fang J (2014) Mysterious Object Spotted On Saturn’s Moon. In: IFLScience. Accessed 30 Oct 2018


This example shows the general structure used for government reports, technical reports, and scientific reports. If you can't locate the report number then it might be better to cite the report as a book. For reports it is usually not individual people that are credited as authors, but a governmental department or agency like "U. S. Food and Drug Administration" or "National Cancer Institute".

Government report
Government Accountability Office (2013) Federal-Aid Highways: Improved Guidance Could Enhance States’ Use of Life-Cycle Cost Analysis in Pavement Selection. U.S. Government Printing Office, Washington, DC

Theses and dissertations

Theses including Ph.D. dissertations, Master's theses or Bachelor theses follow the basic format outlined below.

Doctoral dissertation
Johnson R (2010) Grounding theatricality in reality: The creation of the role of Suzie in “Current Nobody.” Doctoral dissertation, California State University, Long Beach

News paper articles

Unlike scholarly journals, news papers do not usually have a volume and issue number. Instead, the full date and page number is required for a correct reference.

New York Times article
Walsh MW (2011) Shuttle’s End Leaves NASA A Pension Bill. New York Times A1

In-text citations

References should be cited in the text by name and year in parentheses:

This sentence cites one reference (Schübeler 2015).
This sentence cites two references (Schübeler 2015; Berkovits and Mayr 2015).

Here are examples of in-text citations with multiple authors:

  • Two authors: (Berkovits and Mayr 2015)
  • Three or more authors: (Xin et al. 2007)

About the journal

Full journal titleArchival Science
AbbreviationArch. Sci.
ISSN (print)1389-0166
ISSN (online)1573-7519
Library and Information Sciences

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