How to format your references using the Archival Science citation style

This is a short guide how to format citations and the bibliography in a manuscript for Archival Science. For a complete guide how to prepare your manuscript refer to the journal's instructions to authors.

Using reference management software

Typically you don't format your citations and bibliography by hand. The easiest way is to use a reference manager:

PaperpileThe citation style is built in and you can choose it in Settings > Citation Style or Paperpile > Citation Style in Google Docs.
EndNoteFind the style here: output styles overview
Mendeley, Zotero, Papers, and othersThe style is either built in or you can download a CSL file that is supported by most references management programs.
BibTeXBibTeX syles are usually part of a LaTeX template. Check the instructions to authors if the publisher offers a LaTeX template for this journal.

Journal articles

Those examples are references to articles in scholarly journals and how they are supposed to appear in your bibliography.

Not all journals organize their published articles in volumes and issues, so these fields are optional. Some electronic journals do not provide a page range, but instead list an article identifier. In a case like this it's safe to use the article identifier instead of the page range.

A journal article with 1 author
Richter FM (2011) Isotope fractionation in silicate melts by thermal diffusion. Nature 472:E1; discussion E2-3
A journal article with 2 authors
Wang Q, Wang X-B (2014) Simulating of the measurement-device independent quantum key distribution with phase randomized general sources. Sci Rep 4:4612
A journal article with 3 authors
Albert R, Jeong H, Barabasi AL (2000) Error and attack tolerance of complex networks. Nature 406:378–382
A journal article with 5 or more authors
Bernard C, Anderson A, Becker A, et al (2004) Acquired dendritic channelopathy in temporal lobe epilepsy. Science 305:532–535

Books and book chapters

Here are examples of references for authored and edited books as well as book chapters.

An authored book
Mackenzie B, Njikizana T, Coetsee D, et al (2014) 2014 Interpretation and Application of International Financial Reporting Standards. John Wiley & Sons, Inc, Hoboken, NJ
An edited book
Schmitt D (2016) Air Transport System, 1st ed. 2016. Springer, Vienna
A chapter in an edited book
Stoffel-Wagner B (2010) Metabolism and Enzymology of Cholesterol and Steroids. In: Lajtha A, Tettamanti G, Goracci G (eds) Handbook of Neurochemistry and Molecular Neurobiology: Neural Lipids. Springer US, Boston, MA, pp 59–74

Web sites

Sometimes references to web sites should appear directly in the text rather than in the bibliography. Refer to the Instructions to authors for Archival Science.

Blog post
Andrew E (2015) Paralyzed Woman Flew A Fighter Jet Simulator Using Her Thoughts. In: IFLScience. Accessed 30 Oct 2018


This example shows the general structure used for government reports, technical reports, and scientific reports. If you can't locate the report number then it might be better to cite the report as a book. For reports it is usually not individual people that are credited as authors, but a governmental department or agency like "U. S. Food and Drug Administration" or "National Cancer Institute".

Government report
Government Accountability Office (1981) The Centralizing Effects of Austerity on the Intergovernmental System. U.S. Government Printing Office, Washington, DC

Theses and dissertations

Theses including Ph.D. dissertations, Master's theses or Bachelor theses follow the basic format outlined below.

Doctoral dissertation
Bodenmiller JJ (2015) A quantitative relational analysis of leadership style and leader-accountability in nonprofit organizations. Doctoral dissertation, University of Phoenix

News paper articles

Unlike scholarly journals, news papers do not usually have a volume and issue number. Instead, the full date and page number is required for a correct reference.
New York Times article
Kelly K (2004) New Concern That Politeness Is a Lost Art in the Office. New York Times 101

In-text citations

References should be cited in the text by name and year in parentheses:

This sentence cites one reference (Richter 2011).
This sentence cites two references (Richter 2011; Wang and Wang 2014).

Here are examples of in-text citations with multiple authors:

  • Two authors: (Wang and Wang 2014)
  • Three or more authors: (Bernard et al. 2004)

About the journal

Full journal titleArchival Science
AbbreviationArch. Sci.
ISSN (print)1389-0166
ISSN (online)1573-7519
Library and Information Sciences

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