How to format your references using the Archives and Records citation style

This is a short guide how to format citations and the bibliography in a manuscript for Archives and Records. For a complete guide how to prepare your manuscript refer to the journal's instructions to authors.

Using reference management software

Typically you don't format your citations and bibliography by hand. The easiest way is to use a reference manager:

PaperpileThe citation style is built in and you can choose it in Settings > Citation Style or Paperpile > Citation Style in Google Docs.
EndNoteDownload the output style file
Mendeley, Zotero, Papers, and othersThe style is either built in or you can download a CSL file that is supported by most references management programs.
BibTeXBibTeX syles are usually part of a LaTeX template. Check the instructions to authors if the publisher offers a LaTeX template for this journal.

Journal articles

Those examples are references to articles in scholarly journals and how they are supposed to appear in your bibliography.

Not all journals organize their published articles in volumes and issues, so these fields are optional. Some electronic journals do not provide a page range, but instead list an article identifier. In a case like this it's safe to use the article identifier instead of the page range.

A journal article with 1 author
Albrecht, Martin. “Chemistry. Carbenes in Action.” Science (New York, N.Y.) 326, no. 5952 (October 23, 2009): 532–33.
A journal article with 2 authors
Perea, Gertrudis, and Alfonso Araque. “Astrocytes Potentiate Transmitter Release at Single Hippocampal Synapses.” Science (New York, N.Y.) 317, no. 5841 (August 24, 2007): 1083–86.
A journal article with 3 authors
Dharmawardhana, C. C., A. Misra, and Wai-Yim Ching. “Quantum Mechanical Metric for Internal Cohesion in Cement Crystals.” Scientific Reports 4 (December 5, 2014): 7332.
A journal article with 11 or more authors
Zhang, Duan-Wu, Jing Shao, Juan Lin, Na Zhang, Bao-Ju Lu, Sheng-Cai Lin, Meng-Qiu Dong, and Jiahuai Han. “RIP3, an Energy Metabolism Regulator That Switches TNF-Induced Cell Death from Apoptosis to Necrosis.” Science (New York, N.Y.) 325, no. 5938 (July 17, 2009): 332–36.

Books and book chapters

Here are examples of references for authored and edited books as well as book chapters.

An authored book
Teague, Kevin Anthony, and Nicole Gallicchio. The Evolution of Meteorology. Chichester, UK: John Wiley & Sons, Ltd, 2017.
An edited book
Gaj, Jan A., and Jacek Kossut, eds. Introduction to the Physics of Diluted Magnetic Semiconductors. Vol. 144. Springer Series in Materials Science. Berlin, Heidelberg: Springer, 2010.
A chapter in an edited book
Coutu, Daniel L., Moïra François, and Jacques Galipeau. “Mesenchymal Stem Cells and Tissue Repair.” In Regenerative Therapy Using Blood-Derived Stem Cells, edited by David S. Allan and Dirk Strunk, 35–51. Totowa, NJ: Humana Press, 2012.

Web sites

Sometimes references to web sites should appear directly in the text rather than in the bibliography. Refer to the Instructions to authors for Archives and Records.

Blog post
O`Callaghan, Jonathan. “Astronomers Prepare For First Ever Black Hole Image With New Algorithm.” IFLScience. IFLScience, June 8, 2016.


This example shows the general structure used for government reports, technical reports, and scientific reports. If you can't locate the report number then it might be better to cite the report as a book. For reports it is usually not individual people that are credited as authors, but a governmental department or agency like "U. S. Food and Drug Administration" or "National Cancer Institute".

Government report
Government Accountability Office. “Review of the National Center for Research in Vocational Education.” Washington, DC: U.S. Government Printing Office, August 16, 1984.

Theses and dissertations

Theses including Ph.D. dissertations, Master's theses or Bachelor theses follow the basic format outlined below.

Doctoral dissertation
Adler, Abby Danielle. “Change in Automatic and Strategic Cognition: An Examination of Cognitive Therapy for Depression.” Doctoral dissertation, Ohio State University, 2012.

News paper articles

Unlike scholarly journals, news papers do not usually have a volume and issue number. Instead, the full date and page number is required for a correct reference.

New York Times article
Pilon, Mary. “A Faked Death, But No Escape From the Cage.” New York Times, December 29, 2013.

In-text citations

References should be cited in the text

About the journal

Full journal titleArchives and Records
AbbreviationArch. Rec.
ISSN (print)2325-7962
ISSN (online)2325-7989

Other styles