How to format your references using the Archives and Records citation style

This is a short guide how to format citations and the bibliography in a manuscript for Archives and Records. For a complete guide how to prepare your manuscript refer to the journal's instructions to authors.

Using reference management software

Typically you don't format your citations and bibliography by hand. The easiest way is to use a reference manager:

PaperpileThe citation style is built in and you can choose it in Settings > Citation Style or Paperpile > Citation Style in Google Docs.
EndNoteDownload the output style file
Mendeley, Zotero, Papers, and othersThe style is either built in or you can download a CSL file that is supported by most references management programs.
BibTeXBibTeX syles are usually part of a LaTeX template. Check the instructions to authors if the publisher offers a LaTeX template for this journal.

Journal articles

Those examples are references to articles in scholarly journals and how they are supposed to appear in your bibliography.

Not all journals organize their published articles in volumes and issues, so these fields are optional. Some electronic journals do not provide a page range, but instead list an article identifier. In a case like this it's safe to use the article identifier instead of the page range.

A journal article with 1 author
Wible, Brad. “Rio+20. Science for Sustainable Development.” Science (New York, N.Y.) 336, no. 6087 (June 15, 2012): 1396.
A journal article with 2 authors
Young, Larry J., and Catherine E. Barrett. “Neuroscience. Can Oxytocin Treat Autism?” Science (New York, N.Y.) 347, no. 6224 (February 20, 2015): 825–26.
A journal article with 3 authors
Dai, Xiaofeng, Ana Chen, and Zhonghu Bai. “Integrative Investigation on Breast Cancer in ER, PR and HER2-Defined Subgroups Using MRNA and MiRNA Expression Profiling.” Scientific Reports 4 (October 23, 2014): 6566.
A journal article with 11 or more authors
Grueninger, Dirk, Nora Treiber, Mathias O. P. Ziegler, Jochen W. A. Koetter, Monika-Sarah Schulze, and Georg E. Schulz. “Designed Protein-Protein Association.” Science (New York, N.Y.) 319, no. 5860 (January 11, 2008): 206–9.

Books and book chapters

Here are examples of references for authored and edited books as well as book chapters.

An authored book
Goudon, Thierry. Mathematics for Modeling and Scientific Computing. Hoboken, NJ: John Wiley & Sons, Inc., 2016.
An edited book
Christianson, Bruce, Bruno Crispo, James A. Malcolm, and Michael Roe, eds. Security Protocols: 12th International Workshop, Cambridge, UK, April 26-28, 2004. Revised Selected Papers. Vol. 3957. Lecture Notes in Computer Science. Berlin, Heidelberg: Springer, 2006.
A chapter in an edited book
Levy, Phillip D., and Matthew A. Wheatley. “Quality and Operational Metrics in Heart Failure.” In Short Stay Management of Acute Heart Failure, edited by W. Frank Peacock, 45–58. Contemporary Cardiology. Totowa, NJ: Humana Press, 2012.

Web sites

Sometimes references to web sites should appear directly in the text rather than in the bibliography. Refer to the Instructions to authors for Archives and Records.

Blog post
Andrew, Elise. “Adult Breast Milk Drinkers Aren’t Just Wasting Their Money – They’re Endangering Their Health.” IFLScience. IFLScience, June 22, 2015.


This example shows the general structure used for government reports, technical reports, and scientific reports. If you can't locate the report number then it might be better to cite the report as a book. For reports it is usually not individual people that are credited as authors, but a governmental department or agency like "U. S. Food and Drug Administration" or "National Cancer Institute".

Government report
Government Accountability Office. “Research and Development--and the Congress.” Washington, DC: U.S. Government Printing Office, January 1, 1968.

Theses and dissertations

Theses including Ph.D. dissertations, Master's theses or Bachelor theses follow the basic format outlined below.

Doctoral dissertation
Watson, William A. “Middle School Students’ Experiences on a Science Museum Field Trip as Preparation for Future Learning.” Doctoral dissertation, George Washington University, 2010.

News paper articles

Unlike scholarly journals, news papers do not usually have a volume and issue number. Instead, the full date and page number is required for a correct reference.

New York Times article
Steinmetz, George, and Michael Kimmelman. “Floating in the Sky.” New York Times, July 25, 2014.

In-text citations

References should be cited in the text

About the journal

Full journal titleArchives and Records
AbbreviationArch. Rec.
ISSN (print)2325-7962
ISSN (online)2325-7989

Other styles