How to format your references using the Archives and Records citation style

This is a short guide how to format citations and the bibliography in a manuscript for Archives and Records. For a complete guide how to prepare your manuscript refer to the journal's instructions to authors.

Using reference management software

Typically you don't format your citations and bibliography by hand. The easiest way is to use a reference manager:

PaperpileThe citation style is built in and you can choose it in Settings > Citation Style or Paperpile > Citation Style in Google Docs.
EndNoteDownload the output style file
Mendeley, Zotero, Papers, and othersThe style is either built in or you can download a CSL file that is supported by most references management programs.
BibTeXBibTeX syles are usually part of a LaTeX template. Check the instructions to authors if the publisher offers a LaTeX template for this journal.

Journal articles

Those examples are references to articles in scholarly journals and how they are supposed to appear in your bibliography.

Not all journals organize their published articles in volumes and issues, so these fields are optional. Some electronic journals do not provide a page range, but instead list an article identifier. In a case like this it's safe to use the article identifier instead of the page range.

A journal article with 1 author
Evans, Ronald. “Wylie Walker Vale Jr (1941-2012).” Nature 483, no. 7391 (March 28, 2012): 542.
A journal article with 2 authors
Wang, Liming, and David J. Anderson. “Identification of an Aggression-Promoting Pheromone and Its Receptor Neurons in Drosophila.” Nature 463, no. 7278 (January 14, 2010): 227–31.
A journal article with 3 authors
Walkden, Gordon, Julian Parker, and Simon Kelley. “A Late Triassic Impact Ejecta Layer in Southwestern Britain.” Science (New York, N.Y.) 298, no. 5601 (December 13, 2002): 2185–88.
A journal article with 11 or more authors
Nakata, Michi, Giuliano Zanchetta, Brandon D. Chapman, Christopher D. Jones, Julie O. Cross, Ronald Pindak, Tommaso Bellini, and Noel A. Clark. “End-to-End Stacking and Liquid Crystal Condensation of 6 to 20 Base Pair DNA Duplexes.” Science (New York, N.Y.) 318, no. 5854 (November 23, 2007): 1276–79.

Books and book chapters

Here are examples of references for authored and edited books as well as book chapters.

An authored book
Medhurst, David. A Brief and Practical Guide to EU Law. Oxford, UK: Blackwell Science Ltd, 2008.
An edited book
Aichernig, Bernhard K., and Carlo A. Furia, eds. Tests and Proofs: 10th International Conference, TAP 2016, Held as Part of STAF 2016, Vienna, Austria, July 5-7, 2016, Proceedings. Vol. 9762. Lecture Notes in Computer Science. Cham: Springer International Publishing, 2016.
A chapter in an edited book
Sato, Takuichi, Yoshiaki Kawamura, Keiko Yamaki, Naoko Ishida, Lingyang Tian, Yasuhisa Takeuchi, Kazuhiro Hashimoto, et al. “Oral Microbiota in Crevices Around Dental Implants: Profiling of Oral Biofilm.” In Interface Oral Health Science 2014: Innovative Research on Biosis-Abiosis Intelligent Interface, edited by Keiichi Sasaki, Osamu Suzuki, and Nobuhiro Takahashi, 45–50. Tokyo: Springer Japan, 2015.

Web sites

Sometimes references to web sites should appear directly in the text rather than in the bibliography. Refer to the Instructions to authors for Archives and Records.

Blog post
Andrew, Danielle. “This Is Not Yellow.” IFLScience. IFLScience, July 6, 2015.


This example shows the general structure used for government reports, technical reports, and scientific reports. If you can't locate the report number then it might be better to cite the report as a book. For reports it is usually not individual people that are credited as authors, but a governmental department or agency like "U. S. Food and Drug Administration" or "National Cancer Institute".

Government report
Government Accountability Office. “Strategic Airlift: Further Efforts Can Be Taken to Extend Aircraft Service Life.” Washington, DC: U.S. Government Printing Office, September 15, 1994.

Theses and dissertations

Theses including Ph.D. dissertations, Master's theses or Bachelor theses follow the basic format outlined below.

Doctoral dissertation
Bailey, Stacey M. “Content Assessment in Intelligent Computer-Aided Language Learning: Meaning Error Diagnosis for English as a Second Language.” Doctoral dissertation, Ohio State University, 2008.

News paper articles

Unlike scholarly journals, news papers do not usually have a volume and issue number. Instead, the full date and page number is required for a correct reference.

New York Times article
Sisario, Ben. “Ed Sheeran’s ‘Divide’ Breaks a Global Record.” New York Times, March 13, 2017.

In-text citations

References should be cited in the text

About the journal

Full journal titleArchives and Records
AbbreviationArch. Rec.
ISSN (print)2325-7962
ISSN (online)2325-7989

Other styles