How to format your references using the Archives and Records citation style

This is a short guide how to format citations and the bibliography in a manuscript for Archives and Records. For a complete guide how to prepare your manuscript refer to the journal's instructions to authors.

Using reference management software

Typically you don't format your citations and bibliography by hand. The easiest way is to use a reference manager:

PaperpileThe citation style is built in and you can choose it in Settings > Citation Style or Paperpile > Citation Style in Google Docs.
EndNoteDownload the output style file
Mendeley, Zotero, Papers, and othersThe style is either built in or you can download a CSL file that is supported by most references management programs.
BibTeXBibTeX syles are usually part of a LaTeX template. Check the instructions to authors if the publisher offers a LaTeX template for this journal.

Journal articles

Those examples are references to articles in scholarly journals and how they are supposed to appear in your bibliography.

Not all journals organize their published articles in volumes and issues, so these fields are optional. Some electronic journals do not provide a page range, but instead list an article identifier. In a case like this it's safe to use the article identifier instead of the page range.

A journal article with 1 author
Grossniklaus, Ueli. “Plant Science. Paternal Patterning Cue.” Science (New York, N.Y.) 323, no. 5920 (March 13, 2009): 1439–40.
A journal article with 2 authors
Moore, Ben D., and William J. Foley. “Tree Use by Koalas in a Chemically Complex Landscape.” Nature 435, no. 7041 (May 26, 2005): 488–90.
A journal article with 3 authors
Wookey, James, J-Michael Kendall, and Guilhem Barruol. “Mid-Mantle Deformation Inferred from Seismic Anisotropy.” Nature 415, no. 6873 (February 14, 2002): 777–80.
A journal article with 11 or more authors
Arias, Clemente F., Pablo Catalán, Susanna Manrubia, and José A. Cuesta. “ToyLIFE: A Computational Framework to Study the Multi-Level Organisation of the Genotype-Phenotype Map.” Scientific Reports 4 (December 18, 2014): 7549.

Books and book chapters

Here are examples of references for authored and edited books as well as book chapters.

An authored book
McCall, Martin W. Classical Mechanics. Chichester, UK: John Wiley & Sons, Ltd, 2010.
An edited book
Hoang, Mai P., and Maria Angelica Selim, eds. Vulvar Pathology. New York, NY: Springer, 2015.
A chapter in an edited book
Tunstall, Narelle E., and Coral G. Warr. “Chemical Communication in Insects: The Peripheral Odour Coding System of Drosophila Melanogaster.” In Sensing in Nature, edited by Carlos López-Larrea, 59–77. Advances in Experimental Medicine and Biology. New York, NY: Springer US, 2012.

Web sites

Sometimes references to web sites should appear directly in the text rather than in the bibliography. Refer to the Instructions to authors for Archives and Records.

Blog post
Hale, Tom. “This Brick-Laying Robot Can Build A House In A Few Days.” IFLScience. IFLScience, July 28, 2016.


This example shows the general structure used for government reports, technical reports, and scientific reports. If you can't locate the report number then it might be better to cite the report as a book. For reports it is usually not individual people that are credited as authors, but a governmental department or agency like "U. S. Food and Drug Administration" or "National Cancer Institute".

Government report
Government Accountability Office. “Test and Evaluation: DOD Has Been Slow In Improving Testing of Software-Intensive Systems.” Washington, DC: U.S. Government Printing Office, September 29, 1993.

Theses and dissertations

Theses including Ph.D. dissertations, Master's theses or Bachelor theses follow the basic format outlined below.

Doctoral dissertation
Altebarmakian, Tamar. “Salt of the Skin.” Doctoral dissertation, California State University, Long Beach, 2012.

News paper articles

Unlike scholarly journals, news papers do not usually have a volume and issue number. Instead, the full date and page number is required for a correct reference.

New York Times article
Blanchard, Kelly. “Let the Pill Go Free.” New York Times, June 22, 2010.

In-text citations

References should be cited in the text

About the journal

Full journal titleArchives and Records
AbbreviationArch. Rec.
ISSN (print)2325-7962
ISSN (online)2325-7989

Other styles