How to format your references using the Archives and Records citation style

This is a short guide how to format citations and the bibliography in a manuscript for Archives and Records. For a complete guide how to prepare your manuscript refer to the journal's instructions to authors.

Using reference management software

Typically you don't format your citations and bibliography by hand. The easiest way is to use a reference manager:

PaperpileThe citation style is built in and you can choose it in Settings > Citation Style or Paperpile > Citation Style in Google Docs.
EndNoteDownload the output style file
Mendeley, Zotero, Papers, and othersThe style is either built in or you can download a CSL file that is supported by most references management programs.
BibTeXBibTeX syles are usually part of a LaTeX template. Check the instructions to authors if the publisher offers a LaTeX template for this journal.

Journal articles

Those examples are references to articles in scholarly journals and how they are supposed to appear in your bibliography.

Not all journals organize their published articles in volumes and issues, so these fields are optional. Some electronic journals do not provide a page range, but instead list an article identifier. In a case like this it's safe to use the article identifier instead of the page range.

A journal article with 1 author
Gershon, Diane. “When the Chips Are Down.” Nature 424, no. 6948 (July 31, 2003): 585.
A journal article with 2 authors
Furusawa, Chikara, and Kunihiko Kaneko. “A Dynamical-Systems View of Stem Cell Biology.” Science (New York, N.Y.) 338, no. 6104 (October 12, 2012): 215–17.
A journal article with 3 authors
Ebel, Chantal, Luisa Mariconti, and Wilhelm Gruissem. “Plant Retinoblastoma Homologues Control Nuclear Proliferation in the Female Gametophyte.” Nature 429, no. 6993 (June 17, 2004): 776–80.
A journal article with 11 or more authors
Han, Tiancheng, Tao Yuan, Baowen Li, and Cheng-Wei Qiu. “Homogeneous Thermal Cloak with Constant Conductivity and Tunable Heat Localization.” Scientific Reports 3 (2013): 1593.

Books and book chapters

Here are examples of references for authored and edited books as well as book chapters.

An authored book
Moskowitz, Howard R., Sebastiano Porretta, and Matthias Silcher. Concept Research in Food Product Design and Development. Oxford, UK: Blackwell Publishing, 2008.
An edited book
Lum, Chee-Hoo. Teaching Living Legends: Professional Development and Lessons for the 21st Century Music Educator. Edited by Siew Ling Chua. SpringerBriefs in Education. Singapore: Springer, 2016.
A chapter in an edited book
Jaramillo, David, Borko Furht, and Ankur Agarwal. “Mobile Virtualization Case Study.” In Virtualization Techniques for Mobile Systems, edited by Borko Furht and Ankur Agarwal, 27–36. Cham: Springer International Publishing, 2014.

Web sites

Sometimes references to web sites should appear directly in the text rather than in the bibliography. Refer to the Instructions to authors for Archives and Records.

Blog post
Andrews, Robin. “‘Us Versus Them’ Root Of Racist Behavior Found In Old World Primates.” IFLScience. IFLScience, July 21, 2016.


This example shows the general structure used for government reports, technical reports, and scientific reports. If you can't locate the report number then it might be better to cite the report as a book. For reports it is usually not individual people that are credited as authors, but a governmental department or agency like "U. S. Food and Drug Administration" or "National Cancer Institute".

Government report
Government Accountability Office. “Transportation Infrastructure: Urban Transportation Planning Can Better Address Modal Trade-Offs.” Washington, DC: U.S. Government Printing Office, April 2, 1992.

Theses and dissertations

Theses including Ph.D. dissertations, Master's theses or Bachelor theses follow the basic format outlined below.

Doctoral dissertation
Bain Butler, Donna. “How L2 Legal Writers Use Strategies for Scholarly Writing: A Mixed Methods Study.” Doctoral dissertation, University of Maryland, College Park, 2010.

News paper articles

Unlike scholarly journals, news papers do not usually have a volume and issue number. Instead, the full date and page number is required for a correct reference.

New York Times article
Pilon, Mary. “Sculptured By Weights And a Strict Vegan Diet.” New York Times, January 4, 2012.

In-text citations

References should be cited in the text

About the journal

Full journal titleArchives and Records
AbbreviationArch. Rec.
ISSN (print)2325-7962
ISSN (online)2325-7989

Other styles