How to format your references using the Archives and Records citation style

This is a short guide how to format citations and the bibliography in a manuscript for Archives and Records. For a complete guide how to prepare your manuscript refer to the journal's instructions to authors.

Using reference management software

Typically you don't format your citations and bibliography by hand. The easiest way is to use a reference manager:

Paperpile	The citation style is built in and you can choose it in Settings > Citation Style or Paperpile > Citation Style in Google Docs.
EndNote	Download the output style file
Mendeley, Zotero, Papers, and others	The style is either built in or you can download a CSL file that is supported by most references management programs.
BibTeX	BibTeX syles are usually part of a LaTeX template. Check the instructions to authors if the publisher offers a LaTeX template for this journal.

Journal articles

Those examples are references to articles in scholarly journals and how they are supposed to appear in your bibliography.

Not all journals organize their published articles in volumes and issues, so these fields are optional. Some electronic journals do not provide a page range, but instead list an article identifier. In a case like this it's safe to use the article identifier instead of the page range.

A journal article with 1 author

Molnar, Peter. “Jack Oliver (1923-2011).” Nature 470, no. 7333 (February 10, 2011): 176.

A journal article with 2 authors

Lyons, J. R., and E. D. Young. “CO Self-Shielding as the Origin of Oxygen Isotope Anomalies in the Early Solar Nebula.” Nature 435, no. 7040 (May 19, 2005): 317–20.

A journal article with 3 authors

Gregoire, Lauren J., Antony J. Payne, and Paul J. Valdes. “Deglacial Rapid Sea Level Rises Caused by Ice-Sheet Saddle Collapses.” Nature 487, no. 7406 (July 11, 2012): 219–22.

A journal article with 11 or more authors

Cruz, Francisco W., Jr, Stephen J. Burns, Ivo Karmann, Warren D. Sharp, Mathias Vuille, Andrea O. Cardoso, José A. Ferrari, Pedro L. Silva Dias, and Oduvaldo Viana. “Insolation-Driven Changes in Atmospheric Circulation over the Past 116,000 Years in Subtropical Brazil.” Nature 434, no. 7029 (March 3, 2005): 63–66.

Books and book chapters

Here are examples of references for authored and edited books as well as book chapters.

An authored book

Ramamoorti, Sridhar, David E. Morrison III, Joseph W. Koletar, and Kelly R. Pope. A.B.C.’s of Behavioral Forensics. Hoboken, NJ: John Wiley & Sons, Inc., 2013.

An edited book

Groenewegen, Hendrik Jan, Pieter Voorn, Henk W. Berendse, Antonius B. Mulder, and Alexander R. Cools, eds. The Basal Ganglia IX. Vol. 58. Advances in Behavioral Biology. New York, NY: Springer, 2009.

A chapter in an edited book

Roli, Andrea, Mattia Manfroni, Carlo Pinciroli, and Mauro Birattari. “On the Design of Boolean Network Robots.” In Applications of Evolutionary Computation: EvoApplications 2011: EvoCOMPLEX, EvoGAMES, EvoIASP, EvoINTELLIGENCE, EvoNUM, and EvoSTOC, Torino, Italy, April 27-29, 2011, Proceedings, Part I, edited by Cecilia Di Chio, Stefano Cagnoni, Carlos Cotta, Marc Ebner, Anikó Ekárt, Anna I. Esparcia-Alcázar, Juan J. Merelo, et al., 43–52. Lecture Notes in Computer Science. Berlin, Heidelberg: Springer, 2011.

Web sites

Sometimes references to web sites should appear directly in the text rather than in the bibliography. Refer to the Instructions to authors for Archives and Records.

Blog post

Carpineti, Alfredo. “SpaceX Has Started Testing Its Mars Rocket Engine.” IFLScience. IFLScience, August 15, 2016. https://www.iflscience.com/space/spacex-has-started-testing-its-mars-rocket-engine/.

Reports

This example shows the general structure used for government reports, technical reports, and scientific reports. If you can't locate the report number then it might be better to cite the report as a book. For reports it is usually not individual people that are credited as authors, but a governmental department or agency like "U. S. Food and Drug Administration" or "National Cancer Institute".

Government report

Government Accountability Office. “Special Education: Improved Performance Measures Could Enhance Oversight of Dispute Resolution.” Washington, DC: U.S. Government Printing Office, August 25, 2014.

Theses and dissertations

Theses including Ph.D. dissertations, Master's theses or Bachelor theses follow the basic format outlined below.

Doctoral dissertation

Ruby, Caitlin A. “Application of Coastal and Marine Ecological Classification Standard (CMECS) to Remotely Operated Vehicle (Rov) Video Data for Enhanced Geospatial Analysis of Deep Sea Environments.” Doctoral dissertation, Mississippi State University, 2017.

News paper articles

Unlike scholarly journals, news papers do not usually have a volume and issue number. Instead, the full date and page number is required for a correct reference.

New York Times article

Foley, John, and George Hay. “New Potential for A.I.G. Deals.” New York Times, July 20, 2010.

In-text citations

References should be cited in the text

About the journal

Full journal title	Archives and Records
Abbreviation	Arch. Rec.
ISSN (print)	2325-7962
ISSN (online)	2325-7989
Scope	History