How to format your references using the Archives and Records citation style

This is a short guide how to format citations and the bibliography in a manuscript for Archives and Records. For a complete guide how to prepare your manuscript refer to the journal's instructions to authors.

Using reference management software

Typically you don't format your citations and bibliography by hand. The easiest way is to use a reference manager:

Paperpile	The citation style is built in and you can choose it in Settings > Citation Style or Paperpile > Citation Style in Google Docs.
EndNote	Download the output style file
Mendeley, Zotero, Papers, and others	The style is either built in or you can download a CSL file that is supported by most references management programs.
BibTeX	BibTeX syles are usually part of a LaTeX template. Check the instructions to authors if the publisher offers a LaTeX template for this journal.

Journal articles

Those examples are references to articles in scholarly journals and how they are supposed to appear in your bibliography.

Not all journals organize their published articles in volumes and issues, so these fields are optional. Some electronic journals do not provide a page range, but instead list an article identifier. In a case like this it's safe to use the article identifier instead of the page range.

A journal article with 1 author

Kacprzak, Glenn G. “Astronomy. The Pristine Universe.” Science (New York, N.Y.) 334, no. 6060 (December 2, 2011): 1216–17.

A journal article with 2 authors

Wilson, R. I., and R. A. Nicoll. “Endogenous Cannabinoids Mediate Retrograde Signalling at Hippocampal Synapses.” Nature 410, no. 6828 (March 29, 2001): 588–92.

A journal article with 3 authors

Buchner, David A., Michelle Trudeau, and Miriam H. Meisler. “SCNM1, a Putative RNA Splicing Factor That Modifies Disease Severity in Mice.” Science (New York, N.Y.) 301, no. 5635 (August 15, 2003): 967–69.

A journal article with 11 or more authors

Wittenburg, N., S. Eimer, B. Lakowski, S. Röhrig, C. Rudolph, and R. Baumeister. “Presenilin Is Required for Proper Morphology and Function of Neurons in C. Elegans.” Nature 406, no. 6793 (July 20, 2000): 306–9.

Books and book chapters

Here are examples of references for authored and edited books as well as book chapters.

An authored book

Cazdyn, Eric, and Imre Szeman. After Globalization. Chichester, UK: John Wiley & Sons, Ltd, 2011.

An edited book

Leeming, David A., ed. Encyclopedia of Psychology and Religion. Boston, MA: Springer US, 2014.

A chapter in an edited book

Hofmann, Erik, Daniel Maucher, Martin Kotula, and Oliver Kreienbrink. “Supplier Evaluation and Performance Measurement on the Buyer-Supplier-Relationship Level.” In Performance Measurement and Incentive Systems in Purchasing: More Than Just Savings, edited by Daniel Maucher, Martin Kotula, and Oliver Kreienbrink, 93–127. Professional Supply Management. Berlin, Heidelberg: Springer, 2014.

Web sites

Sometimes references to web sites should appear directly in the text rather than in the bibliography. Refer to the Instructions to authors for Archives and Records.

Blog post

Andrew, Elise. “How Oliver Sacks Brought Readers Into His Patients’ Inner Worlds.” IFLScience. IFLScience, September 2, 2015. https://www.iflscience.com/editors-blog/how-oliver-sacks-brought-readers-his-patients-inner-worlds/.

Reports

This example shows the general structure used for government reports, technical reports, and scientific reports. If you can't locate the report number then it might be better to cite the report as a book. For reports it is usually not individual people that are credited as authors, but a governmental department or agency like "U. S. Food and Drug Administration" or "National Cancer Institute".

Government report

Government Accountability Office. “Hospital ADP Systems: VA Needs To Better Manage Its Decentralized System Before Expansion.” Washington, DC: U.S. Government Printing Office, July 24, 1987.

Theses and dissertations

Theses including Ph.D. dissertations, Master's theses or Bachelor theses follow the basic format outlined below.

Doctoral dissertation

Luse, Kerry M. “Invariants of Knots, Graphs, and Feynman Diagrams.” Doctoral dissertation, George Washington University, 2008.

News paper articles

Unlike scholarly journals, news papers do not usually have a volume and issue number. Instead, the full date and page number is required for a correct reference.

New York Times article

Poniewozik, James. “High-Tech Hospital, Same Old Story.” New York Times, October 26, 2016.

In-text citations

References should be cited in the text

About the journal

Full journal title	Archives and Records
Abbreviation	Arch. Rec.
ISSN (print)	2325-7962
ISSN (online)	2325-7989
Scope	History