How to format your references using the Australian Academic & Research Libraries citation style

This is a short guide how to format citations and the bibliography in a manuscript for Australian Academic & Research Libraries. For a complete guide how to prepare your manuscript refer to the journal's instructions to authors.

Using reference management software

Typically you don't format your citations and bibliography by hand. The easiest way is to use a reference manager:

PaperpileThe citation style is built in and you can choose it in Settings > Citation Style or Paperpile > Citation Style in Google Docs.
EndNoteDownload the output style file
Mendeley, Zotero, Papers, and othersThe style is either built in or you can download a CSL file that is supported by most references management programs.
BibTeXBibTeX syles are usually part of a LaTeX template. Check the instructions to authors if the publisher offers a LaTeX template for this journal.

Journal articles

Those examples are references to articles in scholarly journals and how they are supposed to appear in your bibliography.

Not all journals organize their published articles in volumes and issues, so these fields are optional. Some electronic journals do not provide a page range, but instead list an article identifier. In a case like this it's safe to use the article identifier instead of the page range.

A journal article with 1 author
Clark, Peter U. 2012. “Climate Change. Ice Sheets in Transition.” Science (New York, N.Y.) 337 (6095): 656–658.
A journal article with 2 authors
Suit, Herman D., and Henning Willers. 2003. “Comment on ‘Tumor Response to Radiotherapy Regulated by Endothelial Cell Apoptosis’ (I).” Science (New York, N.Y.) 302 (5652): 1894; author reply 1894.
A journal article with 3 authors
Bush, Mark B., Miles R. Silman, and Dunia H. Urrego. 2004. “48,000 Years of Climate and Forest Change in a Biodiversity Hot Spot.” Science (New York, N.Y.) 303 (5659): 827–829.
A journal article with 11 or more authors
Riehle, Michael A., Stephen F. Garczynski, Joe W. Crim, Catherine A. Hill, and Mark R. Brown. 2002. “Neuropeptides and Peptide Hormones in Anopheles Gambiae.” Science (New York, N.Y.) 298 (5591): 172–175.

Books and book chapters

Here are examples of references for authored and edited books as well as book chapters.

An authored book
Shahidi, Alex. 2014. Balanced Asset Allocation. Hoboken, NJ: John Wiley & Sons, Inc.
An edited book
Kaul, Sunil C., and Renu Wadhwa, eds. 2012. Mortalin Biology: Life, Stress and Death. Dordrecht: Springer Netherlands.
A chapter in an edited book
Gill, Bikram S., and Bernd Friebe. 2009. “Cytogenetic Analysis of Wheat and Rye Genomes.” In Genetics and Genomics of the Triticeae, edited by Gary J. Muehlbauer and Catherine Feuillet, 121–135. New York, NY: Springer US.

Web sites

Sometimes references to web sites should appear directly in the text rather than in the bibliography. Refer to the Instructions to authors for Australian Academic & Research Libraries.

Blog post
Hale, Tom. 2016. “You’re Doing Traffic Wrong – But Here’s How Driverless Cars Could Help.” IFLScience. IFLScience.


This example shows the general structure used for government reports, technical reports, and scientific reports. If you can't locate the report number then it might be better to cite the report as a book. For reports it is usually not individual people that are credited as authors, but a governmental department or agency like "U. S. Food and Drug Administration" or "National Cancer Institute".

Government report
Government Accountability Office. 1987. Space Station: National Aeronautics and Space Administration’s 1987 Cost Estimate. NSIAD-87-180FS. Washington, DC: U.S. Government Printing Office.

Theses and dissertations

Theses including Ph.D. dissertations, Master's theses or Bachelor theses follow the basic format outlined below.

Doctoral dissertation
Cayo, Paul. 2017. “A Shifting Bottleneck Procedure with Multiple Objectives in a Complex Manufacturing Environment.” Doctoral dissertation, Edwardsville, IL: Southern Illinois University.

News paper articles

Unlike scholarly journals, news papers do not usually have a volume and issue number. Instead, the full date and page number is required for a correct reference.

New York Times article
Kanter, James, and Niki Kitsantonis. 2017. “Tough Act to Follow.” New York Times, March 20.

In-text citations

References should be cited in the text by name and year in parentheses:

This sentence cites one reference (Clark 2012).
This sentence cites two references (Clark 2012; Suit and Willers 2003).

Here are examples of in-text citations with multiple authors:

  • Two authors: (Suit and Willers 2003)
  • Three authors: (Bush, Silman, and Urrego 2004)
  • 4 or more authors: (Riehle et al. 2002)

About the journal

Full journal titleAustralian Academic & Research Libraries
ISSN (print)0004-8623
ISSN (online)1839-471X
ScopeLibrary and Information Sciences

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