How to format your references using the Australian Academic & Research Libraries citation style

This is a short guide how to format citations and the bibliography in a manuscript for Australian Academic & Research Libraries. For a complete guide how to prepare your manuscript refer to the journal's instructions to authors.

Using reference management software

Typically you don't format your citations and bibliography by hand. The easiest way is to use a reference manager:

PaperpileThe citation style is built in and you can choose it in Settings > Citation Style or Paperpile > Citation Style in Google Docs.
EndNoteDownload the output style file
Mendeley, Zotero, Papers, and othersThe style is either built in or you can download a CSL file that is supported by most references management programs.
BibTeXBibTeX syles are usually part of a LaTeX template. Check the instructions to authors if the publisher offers a LaTeX template for this journal.

Journal articles

Those examples are references to articles in scholarly journals and how they are supposed to appear in your bibliography.

Not all journals organize their published articles in volumes and issues, so these fields are optional. Some electronic journals do not provide a page range, but instead list an article identifier. In a case like this it's safe to use the article identifier instead of the page range.

A journal article with 1 author
Hallonsten, Olof. 2015. “Europe Needs Fresh Focus on Big-Science Projects.” Nature 518 (7539): 275.
A journal article with 2 authors
Morehouse, Nathan I., and Ronald L. Rutowski. 2009. “Comment on ‘Floral Iridescence, Produced by Diffractive Optics, Acts as a Cue for Animal Pollinators.’” Science (New York, N.Y.) 325 (5944): 1072; author reply 1072.
A journal article with 3 authors
Aziz, Tipu, John Stein, and Ranga Yogeshwar. 2011. “Animal Testing: TV or Not TV?” Nature 470 (7335): 457–459.
A journal article with 11 or more authors
Ke, Jun, Xinyong Li, Qidong Zhao, Yang Hou, and Junhong Chen. 2014. “Ultrasensitive Quantum Dot Fluorescence Quenching Assay for Selective Detection of Mercury Ions in Drinking Water.” Scientific Reports 4 (July): 5624.

Books and book chapters

Here are examples of references for authored and edited books as well as book chapters.

An authored book
da Silva, Luís Simões, Rui Simões, Helena Gervásio, and Graham Couchman. 2015. Design of Steel Structures. Weinheim, Germany: Wiley-VCH Verlag GmbH & Co. KGaA.
An edited book
Rzany, Berthold, and Mauricio de Maio, eds. 2006. Injectable Fillers in Aesthetic Medicine. Berlin, Heidelberg: Springer.
A chapter in an edited book
Greisen, Pierre, Michael Schaffner, Danny Luu, Val Mikos, Simon Heinzle, Frank K. Gürkaynak, and Aljoscha Smolic. 2013. “Spatially-Varying Image Warping: Evaluations and VLSI Implementations.” In VLSI-SoC: From Algorithms to Circuits and System-on-Chip Design: 20th IFIP WG 10.5/IEEE International Conference on Very Large Scale Integration, VLSI-SoC 2012, Santa Cruz, CA, USA, October 7-10, 2012, Revised Selected Papers, edited by Andreas Burg, Ayṣe Coṣkun, Matthew Guthaus, Srinivas Katkoori, and Ricardo Reis, 64–87. IFIP Advances in Information and Communication Technology. Berlin, Heidelberg: Springer.

Web sites

Sometimes references to web sites should appear directly in the text rather than in the bibliography. Refer to the Instructions to authors for Australian Academic & Research Libraries.

Blog post
Davis, Josh. 2015. “Possible Treatment for MERS Revealed.” IFLScience. IFLScience.


This example shows the general structure used for government reports, technical reports, and scientific reports. If you can't locate the report number then it might be better to cite the report as a book. For reports it is usually not individual people that are credited as authors, but a governmental department or agency like "U. S. Food and Drug Administration" or "National Cancer Institute".

Government report
Government Accountability Office. 2014. Information Technology: Implementing Best Practices and Reform Initiatives Can Help Improve the Management of Investments. GAO-14-596T. Washington, DC: U.S. Government Printing Office.

Theses and dissertations

Theses including Ph.D. dissertations, Master's theses or Bachelor theses follow the basic format outlined below.

Doctoral dissertation
Lemay, Michael. 2009. “Understanding the Mechanism of Panel Attrition.” Doctoral dissertation, College Park, MD: University of Maryland, College Park.

News paper articles

Unlike scholarly journals, news papers do not usually have a volume and issue number. Instead, the full date and page number is required for a correct reference.
New York Times article
Vecsey, George. 2010. “Diplomatic Traveling Supporter Of U.S. Team Sees the Big Picture.” New York Times, June 25.

In-text citations

References should be cited in the text by name and year in parentheses:

This sentence cites one reference (Hallonsten 2015).
This sentence cites two references (Hallonsten 2015; Morehouse and Rutowski 2009).

Here are examples of in-text citations with multiple authors:

  • Two authors: (Morehouse and Rutowski 2009)
  • Three authors: (Aziz, Stein, and Yogeshwar 2011)
  • 4 or more authors: (Ke et al. 2014)

About the journal

Full journal titleAustralian Academic & Research Libraries
ISSN (print)0004-8623
ISSN (online)1839-471X
ScopeLibrary and Information Sciences

Other styles