How to format your references using the Australian Academic & Research Libraries citation style

This is a short guide how to format citations and the bibliography in a manuscript for Australian Academic & Research Libraries. For a complete guide how to prepare your manuscript refer to the journal's instructions to authors.

Using reference management software

Typically you don't format your citations and bibliography by hand. The easiest way is to use a reference manager:

PaperpileThe citation style is built in and you can choose it in Settings > Citation Style or Paperpile > Citation Style in Google Docs.
EndNoteDownload the output style file
Mendeley, Zotero, Papers, and othersThe style is either built in or you can download a CSL file that is supported by most references management programs.
BibTeXBibTeX syles are usually part of a LaTeX template. Check the instructions to authors if the publisher offers a LaTeX template for this journal.

Journal articles

Those examples are references to articles in scholarly journals and how they are supposed to appear in your bibliography.

Not all journals organize their published articles in volumes and issues, so these fields are optional. Some electronic journals do not provide a page range, but instead list an article identifier. In a case like this it's safe to use the article identifier instead of the page range.

A journal article with 1 author
Moore, Pete. 2003. “Antibodies Where You Want Them.” Nature 426 (6967): 729.
A journal article with 2 authors
Fitter, A. H., and R. S. R. Fitter. 2002. “Rapid Changes in Flowering Time in British Plants.” Science (New York, N.Y.) 296 (5573): 1689–1691.
A journal article with 3 authors
Petta, J. R., H. Lu, and A. C. Gossard. 2010. “A Coherent Beam Splitter for Electronic Spin States.” Science (New York, N.Y.) 327 (5966): 669–672.
A journal article with 11 or more authors
Köhler, Rüdeger, Alessandro Tredicucci, Fabio Beltram, Harvey E. Beere, Edmund H. Linfield, A. Giles Davies, David A. Ritchie, Rita C. Iotti, and Fausto Rossi. 2002. “Terahertz Semiconductor-Heterostructure Laser.” Nature 417 (6885): 156–159.

Books and book chapters

Here are examples of references for authored and edited books as well as book chapters.

An authored book
Bacon, Carl R. 2012. Practical Risk-Adjusted Performance Measurement. Oxford, UK: John Wiley & Sons Ltd.
An edited book
Bernkop-Schnürch, Andreas, ed. 2009. Oral Delivery of Macromolecular Drugs: Barriers, Strategies and Future Trends. New York, NY: Springer US.
A chapter in an edited book
Modig, Carina, Liselotte Westerlund, and Per-Erik Olsson. 2007. “Oocyte Zona Pellucida Proteins.” In The Fish Oocyte: From Basic Studies to Biotechnological Applications, edited by Patrick J. Babin, Joan Cerdà, and Esther Lubzens, 113–139. Dordrecht: Springer Netherlands.

Web sites

Sometimes references to web sites should appear directly in the text rather than in the bibliography. Refer to the Instructions to authors for Australian Academic & Research Libraries.

Blog post
Davis, Josh. 2016. “Dyslexic People Have Differences In Part Of The Brain Related To Speech Adaptation.” IFLScience. IFLScience.


This example shows the general structure used for government reports, technical reports, and scientific reports. If you can't locate the report number then it might be better to cite the report as a book. For reports it is usually not individual people that are credited as authors, but a governmental department or agency like "U. S. Food and Drug Administration" or "National Cancer Institute".

Government report
Government Accountability Office. 1997. Land Management Systems: Information on BLM’s Automated Land and Mineral Record System Release 2 Project. AIMD-97-109R. Washington, DC: U.S. Government Printing Office.

Theses and dissertations

Theses including Ph.D. dissertations, Master's theses or Bachelor theses follow the basic format outlined below.

Doctoral dissertation
Watson, Alan M. 2009. “A Novel Role for MUC7 Mucin Glycoprotein in the Innate Immunity and Genetic Propensity of Asthma.” Doctoral dissertation, Washington, DC: George Washington University.

News paper articles

Unlike scholarly journals, news papers do not usually have a volume and issue number. Instead, the full date and page number is required for a correct reference.

New York Times article
Pilon, Mary, and Andrew W. Lehren. 2014. “Modified Training for Children Stirs New Debates.” New York Times, September 11.

In-text citations

References should be cited in the text by name and year in parentheses:

This sentence cites one reference (Moore 2003).
This sentence cites two references (Moore 2003; Fitter and Fitter 2002).

Here are examples of in-text citations with multiple authors:

  • Two authors: (Fitter and Fitter 2002)
  • Three authors: (Petta, Lu, and Gossard 2010)
  • 4 or more authors: (Köhler et al. 2002)

About the journal

Full journal titleAustralian Academic & Research Libraries
ISSN (print)0004-8623
ISSN (online)1839-471X
ScopeLibrary and Information Sciences

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