How to format your references using the Australian Academic & Research Libraries citation style

This is a short guide how to format citations and the bibliography in a manuscript for Australian Academic & Research Libraries. For a complete guide how to prepare your manuscript refer to the journal's instructions to authors.

Using reference management software

Typically you don't format your citations and bibliography by hand. The easiest way is to use a reference manager:

PaperpileThe citation style is built in and you can choose it in Settings > Citation Style or Paperpile > Citation Style in Google Docs.
EndNoteDownload the output style file
Mendeley, Zotero, Papers, and othersThe style is either built in or you can download a CSL file that is supported by most references management programs.
BibTeXBibTeX syles are usually part of a LaTeX template. Check the instructions to authors if the publisher offers a LaTeX template for this journal.

Journal articles

Those examples are references to articles in scholarly journals and how they are supposed to appear in your bibliography.

Not all journals organize their published articles in volumes and issues, so these fields are optional. Some electronic journals do not provide a page range, but instead list an article identifier. In a case like this it's safe to use the article identifier instead of the page range.

A journal article with 1 author
Bignami, Giovanni F. 2009. “Astronomy. Two Missions, One Microquasar.” Science (New York, N.Y.) 326 (5959): 1490–1491.
A journal article with 2 authors
Famiglietti, James S., and Matthew Rodell. 2013. “Environmental Science. Water in the Balance.” Science (New York, N.Y.) 340 (6138): 1300–1301.
A journal article with 3 authors
Fabiańska, Justyna, Günther Kassier, and Thomas Feurer. 2014. “Split Ring Resonator Based THz-Driven Electron Streak Camera Featuring Femtosecond Resolution.” Scientific Reports 4 (July): 5645.
A journal article with 11 or more authors
Watters, Thomas R., Mark S. Robinson, Ross A. Beyer, Maria E. Banks, James F. Bell 3rd, Matthew E. Pritchard, Harald Hiesinger, et al. 2010. “Evidence of Recent Thrust Faulting on the Moon Revealed by the Lunar Reconnaissance Orbiter Camera.” Science (New York, N.Y.) 329 (5994): 936–940.

Books and book chapters

Here are examples of references for authored and edited books as well as book chapters.

An authored book
Chase, Charles W., Jr. 2013. Demand-Driven Forecasting. Hoboken, NJ: John Wiley & Sons, Inc.
An edited book
Hamington, Maurice, and Maureen Sander-Staudt, eds. 2011. Applying Care Ethics to Business. Vol. 34. Issues in Business Ethics. Dordrecht: Springer Netherlands.
A chapter in an edited book
Wu, Jim S., and Mary G. Hochman. 2012. “Cartilage Tumors.” In Bone Tumors: A Practical Guide to Imaging, edited by Mary G. Hochman, 87–111. New York, NY: Springer.

Web sites

Sometimes references to web sites should appear directly in the text rather than in the bibliography. Refer to the Instructions to authors for Australian Academic & Research Libraries.

Blog post
Luntz, Stephen. 2014. “Electrical Signals Change Monkey’s Choices.” IFLScience. IFLScience.


This example shows the general structure used for government reports, technical reports, and scientific reports. If you can't locate the report number then it might be better to cite the report as a book. For reports it is usually not individual people that are credited as authors, but a governmental department or agency like "U. S. Food and Drug Administration" or "National Cancer Institute".

Government report
Government Accountability Office. 1982. Methodology Transfer Paper 3. 118985. Washington, DC: U.S. Government Printing Office.

Theses and dissertations

Theses including Ph.D. dissertations, Master's theses or Bachelor theses follow the basic format outlined below.

Doctoral dissertation
Hausmann, Robert C. 2015. “Organizing Ecosystems for Social Innovation: The Relationality of Contexts and Mechanisms in a Social Entrepreneurship Network.” Doctoral dissertation, Washington, DC: George Washington University.

News paper articles

Unlike scholarly journals, news papers do not usually have a volume and issue number. Instead, the full date and page number is required for a correct reference.

New York Times article
Hubbard, Ben, and Anne Barnard. 2016. “In the Middle East, Another Conflict: What to Make of the Election of Trump.” New York Times, November 10.

In-text citations

References should be cited in the text by name and year in parentheses:

This sentence cites one reference (Bignami 2009).
This sentence cites two references (Bignami 2009; Famiglietti and Rodell 2013).

Here are examples of in-text citations with multiple authors:

  • Two authors: (Famiglietti and Rodell 2013)
  • Three authors: (Fabiańska, Kassier, and Feurer 2014)
  • 4 or more authors: (Watters et al. 2010)

About the journal

Full journal titleAustralian Academic & Research Libraries
ISSN (print)0004-8623
ISSN (online)1839-471X
ScopeLibrary and Information Sciences

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